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Online Academic Advisor/Assistant Registrar

Date: June 9, 2022

Position Title: Online Academic Advisor/Assistant Registrar

Department: Academic Affairs

Position Requirements and Preferences:

Education: Bachelor’s degree in Education, Business Administration, or related field required from a regionally accredited college or university required.


  • Experience in higher education in administration
  • Experience with Moodle or other learning management systems required
  • Experience with cloud-based academic management systems (CAMS)
  • Working knowledge of computer software programs (Word, Excel, etc.)


  • Advise students in Online program
    • Evaluate incoming transcripts
    • Create Plan of Study
    • Document and maintain current enrollment data – add/drop
    • Communicate with students regarding academic/instructor issues
    • Assist students in navigating – financial aid, billing, books, computers, classes, portfolio, etc.
    • Work with campus offices to assist Online students
    • Every semester checks final grades for English course requirements (C- or higher)
    • Assist advisees in completing Intent to Graduate form and degree audit
    • Collect Intent to Graduate form and submit to registrar
    • Communication must be answered within 24 hours – this includes evenings and weekends
  • Recruitment & Retention
    • Create Plan of Study for all potential students who submit transcripts for evaluation
  • Additional Administrative duties


  • Provide an education with a Leadership and Technology focus, and enliven that provision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.
  • Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
  • Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
  • Interprets departmental and/or college policies and procedures.
  • Detail oriented while multi-tasking, working independently and problem solving
  • Works harmoniously with others.
  • Performs in a manner which benefits student learning.

Reports to: Director of Online & Remote Learning (in collaboration with the Registrar for duties that fall under the Office of the Registrar)

Start Date: Immediately

Replacement or New Position: Replacement

Full-Time/Part-Time/Temp: Full-Time

Closing Date of Posting: Until Filled

Application Sent to: Send cover letter, resume, & references t0:

Human Resources
William Penn University
201 Trueblood Avenue
Oskaloosa, Iowa 52577

Terms of Employment: At will employee

William Penn University is an equal opportunity provider and employer.