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Financial Aid Guide 2022-2023

2021-2022


It is the purpose of the Financial Aid Office, located in the Penn Activity Center, room 204, to assist the student in financial planning for college.  In doing this, William Penn University attempts to make it financially possible for fully accepted students in a degree seeking or teacher certification/endorsement program at William Penn University to experience the advantages of a college education.  Generous gifts by alumni, trustees, and friends of the University, in addition to state and federal student assistance programs, make this possible.

The primary criterion for determining the amount of assistance a student is eligible to receive is the financial need of the student.  The type or kind of assistance available is related to the program of study, financial need, enrollment status, housing plans, scholastic achievement, music/theater talent, and athletic ability of the student.  For additional information regarding the criteria used to award specific funds and dollar amounts, please contact the Financial Aid Office.

We assemble our financial aid package first with scholarship and grant assistance, next with federal work-study, if eligible, and finally with loan eligibility.  All federal and state funds are awarded according to the federal and state guidelines and eligibility criteria.

Cost of Attendance (COA)

The estimated total cost of attending an institution for one academic year. This amount may include the following:

  • Estimated charges for one academic year of tuition
  • Housing – Includes average cost from the different residence halls for on-campus students
  • Meals – Includes the cost of the unlimited meal plan for on campus students
  • Indirect Fees (Loan/Lab Fees) – Includes the average loan origination fees taken by the lender and the average lab fees for courses with additional expenses.  For students who take a course with a lab fee, the lab fee will be are charged to their student billing account.
  • Living Expense – Includes estimate of rent, utilities, and/or the costs of food prepared at home for off campus students.
  • Estimated transportation
  • Estimated costs for books and supplies.  Students may choose to charge their books to their student billing account if the books are purchased before the cutoff date at the University bookstore.
  • Estimated costs for personal expenses such as but not limited to personal hygiene, laundry, and reasonable entertainment
Direct Costs

Charges included in the Cost of Attendance that the student/family pays directly to the college.

  • Tuition – Charges assessed for classes
  • Housing and Meals — if contracted with the University
Educational Loans

A form of financial aid that must be repaid. Educational loans have varying fees, interest rates, repayment terms, and/or borrower protections.

+ Federal Student Loan

Federal funds made available to the student that must be paid back by the student. Students must complete Entrance Counseling and a Master Promissory Note (MPN) to receive these loans. Repayment begins six months after the student ceases to be enrolled at least half-time with options to delay payment available. To be eligible, the student must be enrolled at least half-time in an eligible program of study.

+ Federal Direct Subsidized Student Loan

Loan funds provided to the student by the U.S. Department of Education, through the school. Undergraduate students with financial need can qualify for a subsidized loan. The government pays the interest on the loan while the student remains enrolled at least half time and during certain periods when the government allows deferment of repayment. There are annual limits on the amounts that may be borrowed, which vary by the student’s academic year in school and the student’s dependent or independent status.

+ Federal Direct Unsubsidized Student Loan

Loan funds provided to the student by the U.S. Department of Education, through the school. Undergraduate students and graduate students regardless of their need, qualify for an unsubsidized loan, provided they have filed the Free Application for Federal Student Aid (FAFSA). Interest accrual begins immediately, and the student can choose to pay the interest while enrolled or upon entering repayment. There are annual limits on the amounts that may be borrowed, which vary by the student’s academic year in school and the student’s dependent or independent status.

+ Federal Direct Graduate Plus Loan

Loan funds provided to graduate students by the U.S. Department of Education, through the school. This federal loan program allows graduate students with no adverse credit history to apply for a loan amount up to their Cost of Attendance each year, less any other financial aid received.

+ Federal Direct Parent PLUS Loan (PLUS)

Loan funds provided to the parents of dependent undergraduate students by the U.S. Department of Education, through the school. This federal loan program allows parents with no adverse credit history to apply for a loan amount up to the Cost of Attendance each year, less any financial aid received by the dependent student. Repayment of principal and interest begins immediately once the loan is fully disbursed with some options to delay payment available.

+ Private Loan

A student or parent loan from a commercial, state-affiliated, or institutional lender used to pay for up to the annual Cost of Attendance, less any financial aid received. Private loans have varying interest rates, fees and repayment options and usually require the applicant to be creditworthy, or have a creditworthy cosigner. Repayment generally begins immediately.

Enrollment Status

Academic workload (or course load), as defined by the institution, in which a student is enrolled for a defined academic period. This normally relates to the number of credit hours or clock hours taken by a student during a given academic period (e.g. full-time, three-quarter-time, half-time, less-than-half-time).

Expected Family Contribution (EFC)

An eligibility index that college financial aid staff use to determine how much financial aid you would receive if you were to attend their school. The EFC is calculated according to a formula specified in law and is based upon the information provided by the student and their family on the Free Application for Federal Student Aid (FAFSA).

Federal Pell Grant

A federal grant provided by the federal government to undergraduate students who demonstrate exceptional financial need and have an Expected Family Contribution below a certain threshold established by the federal government. The Pell Grant award amount is prorated based on Enrollment Status.

Federal Supplemental Educational Opportunity Grant (FSEOG)

A federal grant awarded by the institution to qualified undergraduate students who demonstrate exceptional financial need. Priority is given to Federal Pell Grant recipients.

Federal Work-Study (FWS)

A federal program offered and administered by the institution that provides opportunity for part-time employment to students with financial need to help pay their educational expenses. Students are responsible for finding qualified employment. Funds are paid out through a paycheck, as earned.

Gift Aid

Funds awarded to the student that do not have to be repaid, unless the student fails to meet certain criteria, such as a service requirement that is specified as a condition of the gift aid or not completing the period for which the aid was awarded. Gift aid can include awards with titles such as grants, scholarships, remissions, awards, waivers, etc. Gift aid can be awarded based upon many factors, including (but not limited to) financial need, academic excellence, athletic, musical, and/or theatrical talent, affiliation with various groups, and/or career aspirations.

Grant

Gift Aid that is typically based on financial need.

Indirect Costs

Estimated expenses in the Cost of Attendance that may not be paid directly to the institution.

Iraq and Afghanistan Service Grant (IASG)

A federal grant to qualifying students with a parent or guardian who died as a result of U.S. military service in Iraq or Afghanistan after September 11, 2001. If a student is eligible for a Federal Pell Grant, he or she cannot receive an IASG.

Need

The student’s Cost of Attendance minus their Expected Family Contribution.

Net Price

Amount of direct and indirect costs remaining after all Gift Aid is applied. Net price can be covered through a variety of sources, including: savings, income, and education loans.

Program Level

Level of the degree-granting program in which a student is enrolled. Program levels may include: undergraduate (students seeking an associate degree, an undergraduate certificate, or a baccalaureate degree); post-baccalaureate (such as teacher certification); or graduate (students working on a master’s degree, graduate certificate, doctorate, or professional degree). The amounts and types of financial aid for which a student is eligible is determined, in part, by their program level.

Scholarship

Gift Aid that is typically based on merit, such as, academic excellence, talent, affiliation with various groups, or career aspirations or a combination of merit and need.

Self-help

An institution’s expectation that a student contribute toward their education using a combination of loans, student employment such as Federal Work-Study, and/or summer savings.

Unmet Need

The student’s Cost of Attendance, minus their Expected Family Contribution, less any need-based aid received, such as Gift Aid, Federal Work-Study, or Federal Direct Subsidized Loans.

Verification

A federally mandated process to confirm the accuracy of data provided by selected applicants on the Free Application for Federal Student Aid (FAFSA). To complete the verification process, the student, their parent(s), or spouse, if applicable, are required to provide certain documents to the school for review. If the documentation the student provides the institution doesn’t match what was reported on the FAFSA, verification can result in changes to the student’s financial aid eligibility, and/or financial aid offers.

Visit the Department of Education’s website for more information on the types of Federal Student Aid.

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Most financial assistance is awarded to students with an established financial need. For this reason, it is necessary for applicants to submit data that will allow the University to determine that need. The data is submitted on the Free Application for Federal Student Aid (FAFSA) at https://studentaid.gov. Students may begin applying for the next academic year beginning October 1.

The FAFSA must be filed every year using the appropriate income tax information. There are two types of applications, paper and online. Students are strongly encouraged to file the FAFSA online. The Department of Education has stated that those filing online are not only processed faster but have fewer errors.

  1. You may begin filing on October 1, 2021
  2. You will use the income from the calendar year 2020

The student should be sure to list William Penn University on the form with the school code of 001900.

+ Important Notices:
  • Iowa residents, as defined by the State Board of Regents, must have their FAFSA to the U.S. Department of Education’s Central Processing System (CPS) by July 1 to be eligible for most State of Iowa funds (see State Student Financial Assistance below). It is recommended that the FAFSA, if using the paper application, be mailed no later than mid-June.
  • William Penn University reserves the right to modify awards if the student receives additional aid, if there is a substantial change in the parent or student income/assets, if there is incorrect information on the FAFSA, or if there is a change in student status involving either enrollment or housing.
  • Award amounts offered from federal and state programs are contingent upon congressional and legislative allocation of funds.
FSA ID

Gives students and parents of dependent students online access to their FAFSA and other federal aid information.  The FSA ID will not change from year to year.  Students and parents can get an ID by going to the website https://studentaid,gov/fsa-id/create-account/launch.  The FSA ID gives student’s access to personal information and should be kept PRIVATE.  Do not share ID with anyone.  Applicants can use their FSA ID to

  1. electronically sign a FAFSA completed online
  2. parents of dependent students may request an FSA ID to electronically sign the FAFSA online application
  3. make corrections to their FAFSA online
  4. see their Expected Family Contribution (EFC) and other student aid report information as soon as the FAFSA is process
  5. sign electronic master promissory notes
  6. complete loan counseling
  7. review personal financial aid history as maintained in the National Student Loan Data System (NSLDS) which enable a student and or a parent, if applicable, to track their loans and the amounts borrowed while seeking a degree.
FAFSA Online Application

May be found at https://studentaid.gov where a student can complete the application online and submit it directly to the U.S. Department of Education’s central processing system (CPS).  If the student chooses to fill out the FAFSA online, there is an option to automatically retrieve income and tax data from the IRS, and automatically having it inserted into the FAFSA.

Paper FAFSA Application

May be found at https://studentaid.gov, with a high school guidance office, or at the William Penn University Financial Aid Office.  After mailing the completed form, report documents (see below) will be generated in approximately 3 to 7 weeks and sent to the student and to the school(s) listed on the FAFSA application.

Student Report Document

A Student Aid Report (SAR) is issued after the processing of the FAFSA is completed by the U.S. Department of Education’s central processing system (CPS).  The delivery of the SAR, for the FAFSA online users, depends on whether an e-mail address was provided on the FAFSA

If an e-mail address was provided, the student should receive an e-mail within 3-5 days that will contain a secure link to access the SAR online.  If an e-mail address was not provided, a paper SAR will be mailed within 7-10 days.  This process may be delayed up to two weeks if the student or parent (for a dependent student) did not sign with their FSA ID and chose to mail in a signature page.

Paper FAFSA users please read Paper FAFSA Application above.

Expected Family Contribution (EFC)

Is calculated by the U.S. Department of Education central process system (CPS), according to a formula established by law, when using the information you provided on your FAFSA.

Award Notification

Will be sent by the William Penn University Financial Aid Office and will list the types and amounts, by term, of all financial aid the student is eligible to receive from federal, state, and institutional sources.

A student selected for verification must comply with the process outlined below.  Students may be selected for verification by the U.S. Department of Education or William Penn. The verification process is mandated by the U.S. Department of Education.  Some students are selected for a specific reason and others are randomly chosen.  The process is designed to verify the data on the FAFSA matches the information reported on the federal income tax return and that the data is accurate.

 

If a student is notified by the WPU Financial Aid Office to complete the verification process:

  • The student and parent/spouse are responsible for providing supporting data such as:
    • Completed verification form(s)
    • Copies of tax return or tax transcript for both student and parent/spouse if the IRS data retrieval match was not used
    • other documentation required as requested by the Financial Aid Office
  • It is important for the student and parent/spouse to provide the data immediately:
    • Failure to provide this data prior to coming to campus may result in the inability to participate in extracurricular activities, including practice.
    • Failure to provide this data prior to the start of your classes for the term may result in registration issues.
    • Failure to provide this data can result in less time to earn the total federal work-study funds awarded to a student.
    • Failure to provide this data prior to a student dropping to less than half-time will eliminate the possibility of Federal Direct Stafford Loan(s) eligibility. See Enrollment Status Policy for other possible adjustments.
    • Failure to provide this data prior to a student completely withdrawing from the University will eliminate the possibility of any financial aid for the student. Should the student complete the verification process within 120 days from their last day of attendance may, if eligible, receive Pell and SEOG funds.
  • Financial aid will not be credited to the student’s account until this process is completed.
Direct Educational Costs

Direct costs are billable costs for tuition & housing / meals. These costs will be directly charged to the student’s university bill and are based on the combined fall & spring terms unless otherwise noted.

+ Tuition
+ Traditional & Distance Learning Education Programs
  • Full-time | 12-18 credits in a term | $27,200
  • Full-time | credits over 18 credits in a term | $410 per credit
  • Less than full-time | 1-11 credits in a term | $410 per credit
  • Summer 2022 | $410 per credit
  • Audit | $100 per course
+ RN-BSN Program
  • $483 per credit
+ Eight-Week (Online) Program
  • $450 per credit
+ Graduate Programs
  • $500 per credit
+ Housing

If contracted with the University – costs are listed per student for the academic year

+ Watson Hall
  • Double Occupancy | $2,340
+ Lewis Hall
  • Double Occupancy | $2,340
  • Single Occupancy | $2,940
+ Twin Towers
  • Double Occupancy | $2,840
  • Single Occupancy | $3,440
+ Market Street Hall
  • 4 Bedroom / 2 Bath | 4 people per suite | $4,120
  • 2 Bedroom / 2 Bath | 2 people per suite | $4,920
+ Eltse Hall
  • 4 Bedroom / 1 Bath
  • Double Occupancy per room | $2,780
  • Single Occupancy per room | $3,380
+ Rosenberger Apartments
  • 1 Bedroom / 1 Bath | $3,700
  • 2 Bedroom / 1 Bath | $4,100
+ Peasley House Apartments – International Students
  • 2 Bedroom / 1 Bath | 2 people per apartment | $3,700
+ Meals

Optional for Rosenberger & Peasley Apartments

+ Required for all Freshmen / Sophomore
  • Unlimited plan | $4,050
+ Available to Junior / Senior
  • 400 block plan + $200 Penn Bucks | Apx. 12 meals per week | $3,470
    • 200 block plan + $100 Penn Bucks per semester
  • 220 block plan + $400 Penn Bucks | Apx. 7 meals per week | $2,850
    • 110 block plan + $200 Penn Bucks per semester
Indirect Educational Costs

Indirect costs are not billed by the University. The following expenses vary each term and depend on the individual needs and program of study. On average, a full-time student will spend for the academic year:

+ Books | Supplies
  • Approximately $1,318 a year for all programs
    • A student may request to have their books / supplies billed directly to their university account, if purchased at the University, according to regulations provided by the Business Office.
+ Loan | Lab Fees
  • Approximately $640
    • Traditional | Distance Learning Education | Teacher Certification / Endorsement | RN-BSN Programs
  • Approximately $78
    • Eight-Week Undergraduate Programs
  • Approximately $76
    • Graduate Programs
+ Personal
  • Approximately $2,860
    • Students living on campus
  • Approximately $2,906
    • Students living off campus – all programs
  • Approximately $1,912
    • Students living with parent(s) – all programs
+ Transportation
  • Approximately $1,326
    • Students living on campus
  • Approximately $2,004
    • Students living off campus – Traditional programs
  • Approximately $1,212
    • Students living off campus – Distance Learning Education | Teacher Certification / Endorsement | RN-BSN | Eight-Week Undergraduate | Graduate Programs
    • Students living with parent(s) – all programs
+ Off-Campus Housing | Meals
  • Approximately $6,532
    • Students living off campus – all programs
  • Approximately $2,118
    • Students living will parent(s) – all programs
Total Cost of Attendance

The total financial assistance needed is based on Cost of Attendance (COA) at William Penn University. The COA is comprised of the academic costs as detailed above and sets a limit on the total financial assistance the student may receive. The following costs are based on full-time enrollment in courses and/or combined modules that span the full term for both fall and spring.

LIVING STATUS
Program Type On campus Off campus w/Parent(s)
Traditional 12 – 18 credits/year $40,600 $40,600 $34,400
Distance Learning Education 12 – 18 credits/year $39,808 $34,400
RN to BSN Program 24 credits/year $24,200 $18,792
8-Week Online 24 credits/year $22,846 $17,438
Graduate Programs 18 credits/year $24,044 $18,636
Fall & Spring Terms

As a general rule, all scholarships, grants, and loans awarded by the Financial Aid Office will be credited directly to the student’s university account by the end of the second week of each term for students enrolled in full term or first module courses provided all required paperwork has been received. Students registered for only a module which starts later in the term will have their funds credited by the end of the second week of that module provided all required paperwork has been received. Work study is not credited to the student’s account; rather it is paid bi-monthly via student payroll. An exception to this general guideline is the delayed disbursement restriction for first year, first time undergraduate Federal Direct Stafford Loan borrowers. These borrowers have a 30-day delay from the start of the term or the start of the module if first starting in a module that begins later in the term.

Outside scholarships/loans are not credited until the funds are received from the donor/lender. Unless a donor specifies otherwise, outside scholarships/loans are to be applied one half in the fall semester and one half in the spring semester.

If there is a credit balance on the student’s account; a check will be issued for the amount of the credit balance no later than the 14th day the credit appeared on the account. If a credit balance appears prior to the start of a class, a check will be issued no later than the 14th day from the date the class begins.

If a Federal Direct PLUS Loan creates the credit, the excess funds will be returned to the parent borrower, unless the parent indicates otherwise. If the student or parent chooses to leave the credit on the account, authorization must be given in writing to the Business Office.

Summer Term
+ Summer I (12 weeks) & Summer Module I (4 weeks)

Module 1 starts the same day as the full summer term. As a general rule, grants and loans awarded by the Financial Aid Office will be credited directly to the student’s university account by the end of the second week provided all required paperwork has been received. Loan funds must be disbursed in two disbursements during the term. The second disbursement of loan funds will be approximately at the midpoint of the 12-week summer term provided all required paperwork has been received and the student remains eligible. An exception to this general guideline is the delayed disbursement restriction for first year, first time undergraduate Federal Direct Stafford Loan borrowers. These borrowers have a 30-day delay from the start of the term for their first disbursement.

Outside scholarships/loans are not credited until the funds are received from the donor/lender.

If there is a credit balance on the student’s account; a check will be issued for the amount of the credit balance no later than the 14th day the credit appeared on the account. If a credit balance appears prior to the start of a class, a check will be issued no later than the 14th day from the date the class begins.

If a Federal Direct PLUS Loan creates the credit, the excess funds will be returned to the parent borrower, unless the parent indicates otherwise. If the student or parent chooses to leave the credit on the account, authorization must be given in writing to the Business Office.

+ Summer Module 2 (8 weeks)

Module 2 starts on the fifth week of the summer term. As a general rule, for anyone registered in Module 2 only, grants and loans awarded by the Financial Aid Office will be credited directly to the student’s university account by the end of the second week provided all required paperwork has been received.

Outside scholarships/loans are not credited until the funds are received from the donor/lender.

If there is a credit balance on the student’s account; a check will be issued for the amount of the credit balance no later than the 14th day the credit appeared on the account. If a credit balance appears prior to the start of a class, a check will be issued no later than the 14th day from the date the class begins.

If a Federal Direct PLUS Loan creates the credit, the excess funds will be returned to the parent borrower, unless the parent indicates otherwise. If the student or parent chooses to leave the credit on the account, authorization must be given in writing to the Business Office.

Registration

New students to William Penn University must first be accepted by the William Penn Admission’s Office.

Returning students may register providing:

  • They have not been academically dismissed by the Vice President for Academic Affairs.
  • The Business Office has not placed a hold on their account for:
    • a balance due on their account
    • required paperwork not received

Registration is a process by which students become officially enrolled in classes for a given term.  This process involves a discussion between the student and the student’s academic advisor.  All students are assigned an academic advisor based on program/major.  A new advisor may be assigned when a student changes program/major.

Traditional and Distance Learning Education Program students (excluding selected student teaching students) should be enrolled in at least one course that spans the full term.  Exceptions are to be approved by the Vice President of Academic Affairs.

Validating Attendance
+ Fall & Spring Terms

To validate a student’s attendance in each course, a student should show as present (see Criteria for Attendance below) at least one time by the “no show” date, as indicated on the academic calendar, for full term and/or each eight-week module the student is registered.

Failure to validate a student’s attendance in a course within the specified time may result in the student being dropped from that course. Removal of the course could change the student’s enrollment status (see Enrollment Status Policy section).

+ Summer Term

To validate a student’s attendance in each course, a student should show as present (see Criteria for Attendance below) at least one time by the “no show” date, as indicated on the academic calendar, for full term and/or each module the student is registered.

Failure to validate a student’s attendance in a course within the specified time may result in the student being dropped from the course. Removal of the course could change the student’s enrollment status (see Enrollment Status Policy section).

Criteria for Attendance

The faculty at William Penn University are required to take attendance in all courses throughout each term (see Attendance Policy below).  The criteria for attendance are as follows:

  • Courses in which the student physically meets in the same classroom as the instructor will have attendance validated by being present for class.
  • Courses taught via synchronous learning, Zoom, which requires students and instructors to be online on a specified URL at a specific time on specific days will have attendance validated by being online on the correct day and time of the course.
  • Internships, practicums, and approved “to be arranged” courses will have attendance validated by the supervising faculty.
  • For online courses, attendance is validated each week by one of the following
    • student submission of an academic assignment,
    • student submission of an exam,
    • documented student participation in an interactive tutorial or computer-assisted instruction,
    • a posting by the student showing the student’s participation in an online study group that is assigned by the institution,
    • a posting between the student and instructor about academic matters.

A student logged into an online class is not sufficient, by itself, to demonstrate academic attendance.

For all courses, an e-mail from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course may be considered present.

Attendance Policy

Student engagement and active participation in the learning process is critical to quality instruction. Students are expected to be in attendance on time every time, without exception.

Although the online environment is such that there is no specific meeting time, students are still expected to fully participate in the class in a substantial way. For the purposes of attendance, students must log in and participate academically at least one day each week to be considered present.

In accordance with federal guidelines, as a university that takes attendance, any student who is recorded as absent in all classes for a period of two consecutive weeks may be administratively withdrawn from the University.  Presence in intercollegiate athletic participation courses (PHLA 150-170) or fine arts performance ensemble courses (such as but not limited to:  Jazz Ensemble, Marching/Pep Band, William Penn Singers, and Concert Band) will not preclude that withdrawal.  An effort will be made by the University to contact the student regarding attendance in hopes to get the student re-engaged. If the student remains absent, the student will be administratively withdrawn (See Withdrawing section).

Traditional and Distance Learning Education Programs

Traditional and Distance Learning Education Program students (excluding selected student teaching students) should be enrolled in at least one course that spans the full term for each the fall and spring terms unless a request from the student or Registrar is approved by the Vice President of Academic Affairs.

Undergraduate Enrollment Status Per Term: Credits
Full-time: 12 credits and above
¾ time: 9–11 credits
½ time: 6–8 credits
Less than ½ time: 1–5 credits 
+ Financial Aid Census (recalculation) Date Policy

The Financial Aid Office will recalculate cost of attendance as well as federal, state, and institutional student aid funds based on the enrollment status at the end of the published census date for the fall and spring terms. (For summer term see Summer Term All Programs below.)  Students not awarded by census day will be awarded according to their enrollment status on the date of their initial award. Regardless of the date the student was awarded, if a student fails to start a course that would change their enrollment status, they will also have their cost of attendance and all funds recalculated. If the student drops a course and/or fails to start a course that would change their enrollment status they may be required to repay some or all previously disbursed financial aid funds.

  • Fall term census (recalculation) day:  September 3, 2021
  • Spring term census (recalculation) day: January 21, 2022

A student should contact the Financial Aid office before dropping or adding courses that may affect their enrollment status (for example: going from full-time to 3/4 time, or 3/4 time to full-time). Students adding courses that would increase their enrollment status after census day will not be eligible for additional federal, state, or institutional financial assistance.

Eight Week Online and RN-BSN Programs

Eight-Week Online and RN-BSN programs are offered in two eight week modules combined within each fall and spring terms.

Undergraduate Enrollment Status Per Term: Credits
Full-time: 12 credits and above
¾ time: 9–11 credits
½ time: 6–8 credits
Less than ½ time: 1–5 credits 
+ Financial Aid Census (recalculation) Date Policy

The Financial Aid Office will recalculate cost of attendance as well as federal, state, and institutional funds based for students who begin in the first module and may or may not be registered for the second eight-week module based on the enrollment status at the end of the published census date for the fall and spring terms. (For summer term see Summer Term All Programs below.)

IMPORTANT: Student’s starting in the first module and planning to take courses in the second module need to be registered for both modules prior to the end of the published census date.

Students starting the first module and not awarded by census day will be awarded according to their enrollment status (includes the second eight-week module) on the date of their initial award. Regardless of the date the student was awarded, if a student fails to start a course that would change their enrollment status, they will also have their cost of attendance and all funds recalculated. If a student drops a course and/or fails to start a course that would change their enrollment status, they may be required to repay some or all previously disbursed financial aid funds.

  • Fall term census (recalculation) day:  September 3, 2021
  • Spring term census (recalculation) day: January 21, 2022

A student should contact the Financial Aid office before dropping or adding courses that may affect their enrollment status (for example: going from full-time to ¾ time, or ¾ time to full-time). Students adding courses that would increase their enrollment status after census day will not be eligible for additional federal, state, or institutional financial assistance.

Students who did not attend in the first module but begin in the second module will have their cost of attendance and financial aid funds based on the enrollment status at start of that module for the term. Students not awarded by the start of the module will be awarded according to their enrollment status on the date of their award. Failure to start a course that would change their enrollment status will have their cost of attendance and all funds recalculated.

Graduate Programs

The graduate program is offered in two, eight-week only modules. Students may have a combination of eight-weeks with a full term if taking an internship, thesis, or project course.

Graduate Enrollment Status Per Term: Credits
Full-time: 9 credits and above
¾ time: 7–8 credits
½ time: 5–6 credits
Less than ½ time: 1–4 credits 
+ Financial Aid Census (recalculation) Date Policy

The Financial Aid Office will recalculate cost of attendance, federal, state, and institutional funds for students who begin in the first module and may or may not be registered for the second eight-week module based on the enrollment status at the end of the published census date for the fall and spring terms. (For summer term see Summer Term All Programs below.)

IMPORTANT: Student’s starting in the first module and planning to take courses in the second module need to be registered for both modules prior to the end of the published census date.

Students starting the first module and not awarded by census day will be awarded according to their enrollment status (includes the second eight-week module) on the date of their initial award. Regardless of the date the student was awarded, if a student fails to start a course that would change their enrollment status, they will also have their cost of attendance and all funds recalculated. If a student drops a course and/or fails to start a course that would change their enrollment status, they may be required to repay some or all previously disbursed financial aid funds.

  • Fall term census (recalculation) day:  September 3, 2021
  • Spring term census (recalculation) day: January 21, 2022

A student should contact the Financial Aid office before dropping or adding courses that may affect their enrollment status (for example: going from full-time to ¾ time, or ¾ time to full-time). Students adding courses that would increase their enrollment status after census day will not be eligible for additional federal, state, or institutional financial assistance.

Students who did not attend in the first module but begin in the second module will have their cost of attendance and financial aid funds based on the enrollment status at start of that module for the term. Students not awarded by the start of the module will be awarded according to their enrollment status on the date of their award. Failure to start a course that would change their enrollment status will have their cost of attendance and all funds recalculated.

Summer Term - All Programs

The summer term is a 12-week term with a four and an eight-week module within the term.  This term is considered a trailer to the academic year of fall and spring.

The Eight-Week Online, RN-BSN program, and the Masters in Business Leadership are limited to courses offered in the eight-week module without advisor approval.

The Masters in Sports Management is limited to courses offered in the 12-week term, and/or eight-week module if taking an internship, project, or thesis course.

The Traditional and Distance Learning Education Programs may take a combination of courses in the four, eight, and/or twelve-week modules.

There are limited funds available for the summer term. There are limited funds available for the summer term. Refer to the Summer Term Financial Assistance section.

The Financial Aid Office will recalculate cost of attendance and awards based on the enrollment status at the end of the published census date. Students not awarded by census day will be awarded according to their enrollment status on the date of their initial award. Regardless of the date awarded, if a student fails to start a course that would change their enrollment status, they will also have their cost of attendance and all funds recalculated. If a student drops a course and/or fails to start a course that would change their enrollments status, they may be required to repay some or all previously disbursed financial aid funds.

A student should contact the Financial Aid office before dropping or adding courses that may affect their enrollment status (for example: going from full-time to 3/4 time, or ¾ time to full-time).

  • Summer term census (recalculation) day:  June 24, 2022

A student should contact the Financial Aid office before dropping or adding courses that may affect their enrollment status (for example: going from full-time to 3/4 time, or 3/4 time to full-time). Students adding courses that would increase their enrollment status after census day will not be eligible for additional federal, state, or institutional financial assistance.

Repeating Courses - All Programs

When a student repeats a previously passed course, the higher grade received will be used in the calculation of the cumulative grade point average. For this purpose, passed means any grade higher than an “F”.  If the student passed the course once then received financial aid for retaking it and fails the second time, that failure counts as their paid retake.  If the student takes the course for the third or more time, that course will not be eligible for financial aid and will not be included in their enrollment status for financial aid purposes.  If a student passed the course once then received financial aid for retaking it and withdraws during the second time, that withdraw will not count as their paid retake.  A student may repeatedly receive financial aid for repeatedly failing the same course.  When a course is repeated, the credits for the course will count as attempted credits but will not add into the cumulative earned credits unless the prior grade received was not a passing grade.

Written Confirmation of Future Attendance Within A Term - All Programs

A student is not considered to have withdrawn from a term if the student provides written confirmation at the time of their withdrawal that they will attend a module that begins later in the same term.  This confirmation must be provided at the time of the withdrawal, even if the student was registered for the courses that were to start later in the term.   If the student provides written confirmation of future attendance but does not return as scheduled, the student is considered to have withdrawn from the term (see Withdrawing / Return of Title IV Funds / Refund Information).

William Penn University participates in the federal financial aid programs. Applications for these programs are made by annually completing the Free Application for Federal Student Aid (FAFSA). William Penn University should be listed on the form with the school code of 001900. See (Applying for Financial Assistance Section) The University requires all students to complete the FAFSA to become eligible for any financial aid.

The federal funds listed below are awarded by the Financial Aid Office at William Penn University. The result of the student’s FAFSA, enrollment status on census day (see Enrollment Status Policy section) and term enrolled may determine the eligibility for these programs.

Federal Grants | Scholarships
+ Federal Pell Grant

Is based on need and does not have to be repaid. Pell Grants are awarded only to undergraduate students who have not earned a bachelor’s degree. Students are allowed a Pell Grant for the equivalent of six years. The grant provides a maximum of $6,895 for the 2022-2023 academic year.

+ Federal Supplemental Educational Opportunity Grant (FSEOG)

Is for undergraduate students who have not earned a bachelor’s degree and who show exceptional financial need (as determined by William Penn) and must be eligible for a Pell Grant. A federal SEOG does not have to be repaid. William Penn University provides a maximum of $1,000 for the 2022-2023 academic year

+ Federal Iraq and Afghanistan Service Grant or Additional Federal Pell Grant

Is based on need and does not need to be repaid. If the student’s parent or guardian died as a result of military service in Iraq or Afghanistan after the evens of 9/11, may be eligible for additional aid. To be eligible, at the time of your parent’s or guardian’s death, you must have been less than 24 years old or enrolled at least part-time at a college. Payments will be adjusted if you are enrolled less than full-time.

+ Additional Federal Pell Grant

If you meet the requirements above and are eligible to receive a Pell Grant, you will receive an Expected Family Contribution (EFC) of zero, which maximizes your Pell Grant eligibility and can increase eligibility for other federal student aid programs.

+ Iraq and Afghanistan Service Grants

If you meet the requirements above but are not eligible for a Pell Grant based on your EFC, you will be eligible to receive the Iraq and Afghanistan Service Grant. The maximum amount of this grant is the same as the maximum Pell Grant award. The student’s EFC will not be affected, and therefore neither will eligibility for any other need-based federal student aid.

+ Federal Children of Fallen Heroes Scholarship

Is for Federal Pell Grant eligible students, see Federal Pell Grant above, whose parent or guardian died in the line of duty while performing as a public safety officer. The student is eligible to receive a maximum Pell Grant for the award year for which the determination of eligibility is made and may be eligible for increased amount of other need-based federal student aid. To be eligible, the student had to be less than 24 years of age or enrolled in college at the time of their parent’s or guardian’s death. The student must provide documentation from federal, state, or other sources William Penn University determines to be from a credible source that describes or reports the circumstance of the death and the occupation of the parent or guardian.

Federal Loans
+ Federal Direct Stafford Loans

The Federal Direct Stafford Loan program allows students to borrow low-interest loans from the federal government. Stafford Loans do not have to be repaid until six months after a student graduates or drops below half-time status. New borrowers must complete an online master promissory note, and entrance counseling at https://studentaid.gov using your FSA ID. Loan information will be submitted to the national Student Loan data System (NSLDS) and accessible to guaranty agencies, eligible lenders, and eligible institutions of higher education as determined by the Secretary to be authorized users of the NSLDS.

There are two types of Federal Stafford loans and your award letter may contain a combination of the two.

+ Subsidized Stafford Loan

Is a need-based loan, and the government pays the interest while the borrower is in school. Undergraduate students will have a 4.99%* fixed interest rate and a 1.057%** fee. Interest accrual begins at graduation or less than half-time enrollment.

+ Unsubsidized Stafford Loan

Is need-based, and the government does not pay interest on this loan. Undergraduate students will have a 4.99%* fixed interest rate and a 1.057%** fee. Graduate students will have a 6.54%* fixed interest rate and a 1.057%** fee. While not required, it is recommended that the borrower makes payments on the interest while in school. Interest accrual begins at the time of the first disbursement.

Year Dependent Students
(except students whose parents are unable to obtain PLUS Loans)
Independent Students
(and dependent undergraduate students whose parents are unable to obtain PLUS Loans) 
Freshmen (1–27 earned credits) $5,500—No more than $3,500 of this amount may be in subsidized loans. $9,500—No more than $3,500 of this amount may be in subsidized loans.
Sophomore (28–57 earned credits) $6,500—No more than $4,500 of this amount may be in subsidized loans. $10,500—No more than $4,500 of this amount may be in subsidized loans.
Junior or Senior (58 and above earned credits) $7,500 No more than $5,500 of this amount may be in subsidized loans. $12,500—No more than $5,500 of this amount may be in subsidized loans.
Undergraduate Maximum Total Debt for  Sub and Unsub $31,000—No more than $23,000 of this amount may be in subsidized loans. $57,500 for undergraduates—No more than $23,000 of this amount may be in subsidized loans.
Graduate Program N/A $20,500 unsubsidized
Graduate Maximum Total Debt N/A $138,500

+ Federal Direct Parent PLUS Loan

Is available to parents of dependent students to borrow up to the amount equal to the cost of attendance minus other financial aid received. The interest rate is fixed at 7.54%*, and a 4.228%** origination fee is withheld from the loan. Interest accrual begins at the first disbursement.

The Federal Direct PLUS Loan is subject to a credit check. In the case of adverse credit, the borrower may apply with a credit worthy co-signer. Parents have the option of beginning repayment on the PLUS loan either 60 days after the loan is fully disbursed, or deferring payments until six months after the dependent student ceases to be enrolled at least a half-time. While not required, it is recommended that the borrower makes payments on the interest while the student is still in school. If a parent is denied a Federal Direct PLUS Loan, the student is eligible for additional Federal Direct Unsubsidized Stafford Loan.

Parent PLUS loan borrower will need to complete a PLUS Master Promissory at https://studentaid.gov. The parent taking the PLUS loan will need to use their FSA ID to log in.

+ Federal Direct Graduate PLUS Loan 

Is available to graduate students to borrow up to the amount equal to the cost of attendance minus other financial aid received. The interest rate is fixed at 7.54%*, and a 4.228%** origination fee is withheld from the loan. Interest accrual begins at the first disbursement. The Federal Direct Grad PLUS Loan is subject to a credit check. In the case of adverse credit, the borrower may apply with a credit worthy co-signer. You begin repayment on the Grad PLUS loan six months after you cease to be enrolled at least half-time. While not required, it is recommended that the borrower makes payments on the interest while in school. A Grad PLUS loan borrower will need to complete a Grad PLUS Master Promissory note and, starting the 2021-2022 academic year, the Annual Student Loan Acknowledgement at https://studentloans.gov.

* Interest rates are scheduled to change every July 1 and are based off the federal 10-year treasury rate, plus a small margin. The interest rate shown begins July 1, 2022.

**  The origination fee rates are subject to change based on federal legislation every October 1. The fee rates shown begin October 1, 2022.

Students will receive a financial aid award notification from William Penn University that will indicate the maximum eligibility for loans or combination of the two loan types. Included with the award notification will be a William Penn University Loan Authorization Form. Students, or parent for parent loan, must complete the form and request the amount of loans(s) they wish to borrow. A student, or parent for a parent loan, may borrow less than the amount awarded.

All students who transfer credits to William Penn University have approximately the first four weeks of their first enrolled term module to provide official transcripts from prior colleges to determine grade level loan limits. Students who have transfer credits added after that time may notify the financial aid office to have their financial aid re-evaluated.

Students who advance a grade level between terms may notify the Financial Aid Office to have their financial aid re-evaluated.

Federal Work-Study

Is based on financial need and is designed to provide the student assistance in the financing of his or her education as well as the opportunity for broader educational experiences. Work-Study provides students the opportunity to work on or off campus. Employment awards generally range between $500 to $2,000 per year, with the average student working 5 to 10 hours a week. Students will need to schedule interviews for positions available; openings are posted on the Federal Work Study Program page. The Business Office pays employed students bi-weekly, providing all necessary paperwork is turned in. The student is allowed to earn up to the amount specified on his/her award letter, but the final responsibility for whether the amount is earned belongs to the student. Employment earnings are paid directly to the student bi-weekly for hours worked and does not show as a credit on the university account unless the student chooses to apply it. Requests may be made for a copy of “Student Employment Guidelines” provided by the Financial Aid Office at the university.

Estimated Repayment Information for Federal Student Loans: The minimum monthly payment amount is $50 under the 10-year Standard Repayment Plan, but may be more depending on how much you borrow.  The average Federal Direct Loan debt for a William Penn University undergraduate who graduated during the 2020-2021 academic year and began as a first-time freshman was $22,413.  Using 4.99% interest, the estimated monthly payment would be $237. The average Federal Direct Loan debt for a first-time graduate was $15,615.  Using 7.54% interest, the estimated monthly payment would be $186.

 

Federal Work-Study: is based on financial need and is designed to provide the student assistance in the financing of his or her education as well as the opportunity for broader educational experiences.  Work-Study provides students the opportunity to work on or off campus.  Employment awards generally range between $500 to $2,500 per year, with the average student working 5 to 10 hours a week.  Students will need to schedule interviews for positions available; openings are posted on the Federal Work-Study Program page.  The Business Office pays employed students bi-weekly, providing all necessary paperwork is turned in.  The student can earn up to the amount specified on her/her award notification, but the final responsibility for whether the amount is earned belongs to the student. Employment earnings are paid directly to the student bi-weekly for hours worked and does not show as a credit on their university account unless the student chooses to apply it.  Requests may be made for a copy of the “Student Employment Guidelines” provided by the Financial Aid Office at the University.

 

For more information regarding the federal programs including loan repayment plan options, origination fees, interest rates, and loan repayment estimators go to https://www.studentaid.gov.

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Following is a list that includes, but is not limited to, a description of state of Iowa student financial assistance programs available to student who enroll at William Penn University in an undergraduate program.  The result of the student’s FAFSA, enrollment status on census day (see Enrollment Status Policy section) and term enrolled may determine the eligibility for some of these programs. To read more, go to https://www.iowacollegeaid.gov.

All Iowa Opportunity Scholarship

Is a need-based scholarship for Iowa residents who attend an eligible Iowa college/university.  Student must be taking at least three credit hours, completed the FAFSA and Iowa Financial Aid Application by March 1.  Priority for the scholarship are: 1) Students who age out of Iowa’s foster care system, age out of the State Training School, and students adopted from Iowa’s foster care system after age 16.  2)  Children of deceased public safety workers.  3) Students who participated in certain federal TRIO programs while in high school (Upward Bound, Talent Search, Educational Opportunity Center).  4) Students who graduated from alternative high schools or alternative high school programs.  5) Students who participated in a Federal GEAR UP Grant program in Iowa. The Iowa College Aid Commission selects the recipients.   To read more, go to https://www.iowacollegeaid.gov/AllIowaOpportunityScholarship.

Education & Training Voucher (ETV) Program

For students who age out of foster care and students who were adopted after the age of 16.  This fund is not based on financial need.  Students must be taking at least three credit hours, completed the FAFSA and Iowa Financial Aid Application by December 1.  The Iowa College Aid Commission selects the recipients.  To read more, go to https://www.iowacollegeaid.gov/ETV.

Following is a list that includes, but is not limited to, a description of state of Iowa student financial assistance programs available to student who enroll at William Penn University in an undergraduate program.  The result of the student’s FAFSA, enrollment status on census day (see Enrollment Status Policy section) and term enrolled may determine the eligibility for some of these programs.  To read more, go to https://www.iowacollegeaid.gov.

Iowa National Guard Service Scholarship

Is a non-need-based scholarship that provides funds to Iowa National Guard members who attend eligible Iowa colleges and universities. Members must be active in Iowa Army or Air National Guard unit, be an Iowa resident, and have satisfactorily completed initial entry training (IET).  Members must have completed the FAFSA, INGSS, and Iowa Financial Aid Applications by July 1.  Spring only applicants INGSS application deadline is December 1.  To read more, go to https://www.iowacollegeaid.gov/IowaNationalGuard.

Iowa Tuition Grant

Is a need-based grant for Iowa residents enrolled in at least three credit hours at one of Iowa’s eligible private colleges and universities.  Student must have the FAFSA submitted by July 1 to be considered for this grant. To read more, go to https://www,iowacollegeaid.gov/IowaTuitionGrant.

Financial Aid Application by December 1.  The Iowa College Aid Commission selects the recipients.  To read more, go to https://www.iowacollegeaid.gov/ETV.

Undergraduate Programs

The following list includes, but is not limited to, a description of all need and non-need institutional student financial assistance funds available to undergraduate students who attend full-time (12 or more credits) at William Penn University in Traditional or Distance Learning Education Programs (See Enrollment Status Policy and refer to the Traditional and Distance Learning Education Programs section). To qualify for need base aid; a student must annually file a FAFSA. Non-need based aid does not require additional application unless stated.

A student may receive institutional based aid on a limited basis. The student must be fully accepted, not be in default on their federal loans, seeking a degree, or taking teacher certification coursework as well as providing all required documents requested by the financial aid and business offices. Students seeking a second bachelor degree or taking teacher certification coursework, which does not lead to a degree, may qualify only for the Further Undergraduate Degree Scholarship as institutional aid.

Unless indicated, the following types of institutional aid are not based on need but on the criteria stated. Institutional aid in combination with any federal and/or state need based aid may not exceed the student’s demonstrated need. Institutionally funded aid in combination with any federal and/or state aid may not exceed the student’s direct cost.

+ Academic Scholarships

May be awarded to full-time students seeking a degree and the following requirements apply:

+ First Time Freshmen

Must have a minimum cumulative GPA of a 3.50 on a 4.00 scale as well as a minimum of a 20 ACT or 1030 SAT.

+ Transfer student with less that 24 credits (credits must have been at a full-time status)

Need to have a cumulative GPA of a 3.50 on a 4.00 scale, must provide copies of their final high school transcripts and a copy of their ACT or SAT scores. See First Time Freshmen, above, for eligibility requirements.

+ Transfer student with 24 or more credits (credits must have been at a full-time status)

Need to have a cumulative GPA of a 3.50 on a 4.00 scale.

+ Currently enrolled William Penn student

Striving to obtain an academic scholarship must complete at least two consecutive full-time (12 or more credits per term) semesters at William Penn University by the end of the fall semester prior to the next academic award year and have a minimum cumulative GPA of a 3.50.

+ Academic Scholarships Available at William Penn University

May be awarded to full-time students seeking a degree and the following requirements apply:

+ Presidential Scholarship

Is the most prestigious academic award offered by William Penn University. Candidates must possess extraordinary academic ability and potential, as evidenced by their high school or prior college(s) performance and their success on the ACT and/or the SAT.

+ Dean’s Scholarship

Is awarded to students possessing exceptional academic ability and potential as evidenced by their high school and/or prior college(s) performance, and their success on the ACT and/or the SAT.

+ Academic Leadership Scholarship

Is awarded to students possessing outstanding academic ability and potential as evidenced by their high school and/or prior college(s) performance, and their success on the ACT and/or the SAT.

+ Academic Achievement Scholarship

Is awarded to students possessing strong academic ability and potential as evidenced by their high school and/or prior college(s) performance, and their success on the ACT and/or the SAT.

+ Renewal Requirements

For an academic scholarship will be based on the student’s cumulative grade point average earned after completing at least two consecutive full-time semesters by the end of the fall term prior to the next academic award year at William Penn University. If a student has one full-time semester by the end of the fall term prior to the next academic award year, they will continue to receive the same scholarship for the next academic award year if the student remains a full-time student. Following are the minimum cumulative GPAs for each scholarship: 

+ Minimum Cumulative GPAs for each scholarship
Presidential Scholarship 3.90
Dean’s Academic Scholarship 3.75
Academic Leadership Scholarship 3.65
Academic Achievement Scholarship 3.50
+ Alumni Scholarship

May be awarded to a full-time student whose biological mother and/or father graduated from William Penn University.

+ Athletic Scholarships

be awarded to full-time students seeking their first bachelor’s degree. William Penn University is a member of National Association of Intercollegiate Athletics (NAIA). Scholarship amounts are based on athletic ability as determined by the coach. Renewal necessitates the student meet academic and/or participation requirements established by the coach.

+ Annual and Endowed Named Funds

Are mainly based on need and are awarded to full-time students. These funds are made possible through the generous financial support of alumni, trustees, and friends of William Penn University. When these funds are awarded to a student, an adjustment may be made to the other institutional student financial aid previously awarded to the student. Annual and Endowed funds are not intended to increase the total award package amount. A recipient may be requested to write a thank you note to the donor of their scholarship. Failure to write the thank you may result in the loss of the award.

+ Digital Communication Scholarship

May be awarded to full-time students seeking their first bachelor’s degree. The student should offer outstanding promise in the digital communication area. Renewal necessitates the student meet the participation requirements established by the department.

+ Digital Impact Team Scholarship

May be awarded to full-time students seeking their first bachelor’s degree.  The student should show a serious interest in technology and are willing to participate in all required practices and events, and be an active member of the Computer Club.  For more information and to apply please see the Digital Impact Team page.  Renewal necessitates the student meet participation requirements established by the Digital Impact Team chairperson.

+ Further Undergraduate Degree Scholarship

May be awarded to full-time students who have already earned a bachelor’s degree and are seeking an additional bachelor’s degree or teaching certificate. Students may not receive other institutional financial assistance funds.

+ International Scholarship

May be awarded to full-time non-citizens with an F1 student visa who are seeking their first bachelor’s degree. The student must offer academic promise in order to receive these funds. The scholarship may not be awarded if other institutional financial assistance is provided. Amounts may vary.

+ Iowa Community College Transfer Scholarship

May be awarded to full-time incoming transfer students who have their AA/AS degree from an Iowa Community College, with at least a 3.00 cumulative grade point average, and did not attend another institution after receiving their AA/AS degree. Students should file their FAFSA by July 1. Students who qualified at the time they began their first term (either fall or spring) of an academic year at William Penn University may automatically qualify for their second academic year. To determine renewal for the third academic year and beyond, the student must have a minimum cumulative GPA of a 2.70 after the fall term from the prior academic year. All post-secondary and dual credit courses taken during high school with WPU will factor in to the cumulative grade point average. The award amount may vary from year to year.

+ Iowa Pride Scholarship

May be awarded to first time, full-time incoming freshmen who are Iowa residents and have graduated from an Iowa high school with at least a 3.00 cumulative grade point average. Students should file the FAFSA by July 1. Students who qualified at the time they began their first term (either fall or spring) of an academic year at William Penn University may automatically qualify for their second academic year. To determine renewal for the third academic year and beyond, the student must have a minimum cumulative GPA of a 2.70 after the fall term from the prior academic year. All post-secondary and dual credit courses taken during high school with WPU will factor in to the cumulative grade point average. The award amount may vary from year to year.

+ Iowa Para or Iowa School District Employee Scholarship

May be awarded to full-time students who are Iowa residents seeking their first bachelor’s degree and enrolled in the Distance Learning Education Program.  Students must show proof of employment in an Iowa school district (verification letter from school district is preferred).  Students should file the FAFSA by July 1.

Renewal: Students who qualified at the time they began their first term (either fall or spring) of an academic year at William Penn University may automatically qualify for their second academic year. To determine renewal for the third academic year and beyond, the student must show proof of employment at the school district for each new academic year.  Exception to proof of employment will be the final term the student is student teaching.

+ Music Scholarships

May be awarded to full-time students seeking their first bachelor’s degree with outstanding vocal, jazz band or marching band ability. Auditions are recommended and may be either recorded or in person. For further information regarding these scholarships, contact the chairperson of the department of music at meinerta@wmpenn.edu. Renewal necessitates the student meet the participation requirements established by the department chairperson.

+ Penn Recognition Scholarship

May be awarded to full-time students who have above average academic records from high school or prior college(s) who do not qualify for other non-academic merit aid. The student must apply by providing a copy of their school transcript, an essay letter stating their achievements, and at least one letter of reference. Renewal necessitates the student should maintain a 2.00 cumulative GPA at the end of the fall term prior to the next academic year at William Penn University (all post-secondary and dual credit courses taken during high school with WPU will factor in to the cumulative grade point average). The award amount may vary from year to year.

+ Phi Theta Kappa Scholarship

mMy be awarded to full-time students seeking their first bachelor’s degree who have been recognized at their previous two-year college as a Phi Theta Kappa member.

+ Religious Leadership Scholarship

May be awarded to full-time students seeking their first bachelor’s degree who are interested in developing leadership skills in Campus Ministry programs. Students must be approved and will be supervised by the religious life coordinator. For more information and to apply please see the Campus Ministries page or contact the Religious Life Coordinator, Professor Randall Nichols, at 641-673-1143 or by email. . Renewal necessitates the student meet participation requirements established by the department chairperson.

+ Resident Associate (RA)

May be awarded to full-time students seeking their first bachelor’s degree who live in the dorms and are selected by the Director of Residence Life. RAs are chosen to provide assistance in the social aspects at William Penn University.

+ Student Government Association (SGA)

May be awarded to full-time students seeking their first bachelor’s degree who have been elected by the student body to hold an official position in the organization.

+ Theatre Scholarship

May be awarded to full-time students seeking their first bachelor’s degree with outstanding theatre talent either in acting or some aspect of technical theatre. Either an audition or a personal interview is recommended. For further information regarding acting or technical theatre, contact Randy Wright at wrightrm@wmpenn.edu. Renewal necessitates the student meet the participation requirements established by the department chairperson.

+ Tuition Exchange

Is available to the dependent student whose parent is employed by a participating college or university. To receive this benefit, the student must file the FAFSA, the participating school must file the tuition exchange paperwork, and William Penn University must approve the paperwork. The tuition exchange benefit will be reduced by any federal or state gift funds so that the maximum benefit will never exceed the cost of tuition.

+ William Penn Success Scholarship Level 1

May be awarded to full-time students seeking their first bachelor’s degree who have a 3.00-3.49 cumulative grade point average. May be all or partially reallocated to endowed or annual scholarships only. Students who qualified at the time they began their first term (either fall or spring) of an academic year at William Penn University may automatically qualify for their second academic year. To determine renewal for the third academic year and beyond, the student must have a minimum cumulative GPA of a 3.00 after the fall term from the prior academic year.

+ William Penn Success Scholarship Level 2

May be awarded to full-time students seeking their first bachelor’s degree who have a 2.50-2.99 cumulative grade point average. May be all or partially reallocated to endowed or annual scholarships only. Students who qualified at the time they began their first term (either fall or spring) of an academic year at William Penn University may automatically qualify for their second academic year. To determine renewal for the third academic year and beyond, the student must have a minimum cumulative GPA of a 2.50 after the fall term from the prior academic year.

+ William Penn University Scholarship

May be awarded to full-time students seeking their first bachelor’s degree. May be all or partially reallocated to endowed or annual scholarships only.

+ William Penn Loan

Is a low interest (5% APR) loan awarded to full-time students, seeking their first bachelor’s degree in the Traditional program, and a U.S. citizen. William Penn University is the lender. Students that demonstrate financial hardship may be candidates for this loan.  To qualify for the William Penn Loan the student must write an essay to the Vice President of Finance explaining their circumstance.  The William Penn Loan may be issued to up to 20 people per year.  Loan amounts will vary from $1000.00-$4000.00 per year.  This loan has a limited amount of funding.  The university will credit the student’s account once all necessary paperwork has been received by the University. Students have six months after leaving school or dropping below half-time status before they begin repayment. Monthly repayment amounts will depend on the size of the debt and the length of the repayment.

+ William Penn Forgivable Loan

Is a low interest (5% APR) loan awarded to first-time full-time incoming freshmen, seeking their first bachelor’s degree in the Traditional program, have a minimum of a 2.50 high school cumulative grade point average, and a U.S. citizen. William Penn University is the lender. The university will credit the student’s account once all necessary paperwork has been received by the University. Students have six months after leaving school or dropping below half-time status before they begin repayment. Monthly repayment amounts will depend on the size of the debt and the length of the repayment. The William Penn Forgivable Loan is forgiven if the student completes full-time consecutive academic years until graduation at the University except in mitigating circumstances. Renewal necessitates the student maintain a cumulative GPA of a 2.50 at the end of the fall term prior to the next academic award year.

Graduate Programs

The following list includes, but is not limited to, a description of all non-need institutional student financial assistance funds available to master’s degree seeking students who attend full or part-time at William Penn University.

A student may receive institutional based funds on a limited basis. The student must be fully accepted, not be in default on their federal loan(s), seeking a degree and provided all required documents requested by the financial aid and business office.

+ Loyalty Scholarship

May be awarded to full or part-time students who earned their bachelor’s degree from William Penn University.

Any financial assistance that a student may receive from sources not listed on their award notification, apart from Veterans’ Benefits, must be reported to the William Penn University Financial Aid Office.  When notifying the Financial Aid Office of an outside award, please list the name of the outside award, organization providing the award, and the amount of the award.  The additional funds will be added to the student’s award notification which may adjust other aid to stay within the student’s need and/or cost of attendance.  Unless a donor specifies otherwise, outside awards are to be applied on half in the fall semester and one half in the spring semester.  The University will attempt to adjust the award in a manner that is most beneficial to the student while maintaining compliance with federal, state, and institutional regulations.

Vocational Rehabilitation Benefits

The Division of Vocational Rehabilitation of the Iowa Department of Public Instruction, or a similar division in other states, makes assistance available to physically and mentally challenged students who are residents of the state.  Families should contact the Division of Vocational Rehabilitation, 510 East 12th Street, Des Moines, Iowa 50319, or the student’s home state office.  Students who receive funds should contact the Financial Aid Office to discuss costs related to the student’s disability.

Outside Scholarships

Outside sources of aid are usually awarded by employers, corporations, civic groups, and/or educational groups.  You may contact businesses and organization within your community for possible scholarship funds.  Funds will be credited to the student’s University account when the funds are received at the University Business Office.

Private Education Loans

Private Education Loans are offered by banks, credit unions, and other providers and are not federally insured.  Private loans may be more costly than federal loans, do not have the same flexible repayment terms or the full range of borrower protections as federal student loans.  Carefully evaluate the terms and conditions of the private loan before you apply.  If you have concerns about a private loan, contact the Consumer Financial Protection Bureau’s private student loan ombudsman: www.consumerfinance.gov  or (855) 411-2372.

Veteran's Benefits

Veterans that served on active duty may be eligible for education benefits offered by the Dept. of Veterans Affairs. For example, the Post-9/11 GI Bill provides financial support for educational and housing expenses to individuals with at least 90 days of aggregate service after September 10, 2001, or individuals discharged with a service-connected disability after 30 days. Spouses and children of service members may be eligible to receive transfer of the service member’s Post-9/11 benefits. Veterans must have received an honorable discharge to be eligible for the Post-9/11 GI Bill.

Currently serving military personnel may be eligible for funding offered through the Department of Defense Tuition Assistance program. Eligibility status and amounts should be confirmed prior to enrolling.

Spouses and children of service members, who are serving on active duty Title 10 orders in the pay grades of E1-E5, O1-O2, or W1-W2, may be eligible for financial assistance from the Department of Defense for education, training, and/or the occupational license and credentials necessary for a portable career.

Student’s planning on receiving educational benefits, as determined by the Department of Veterans Affairs, should contact Pam Eklund, in the Registrar’s Office at William Penn University, at 641-673-1011 or eklundp@wmpenn.edu well in advance of enrollment to request certification.  For more information regarding eligibility and benefits, visit https://www.va.gov/education/eligibility.

Yellow Ribbon Program

The Yellow Ribbon Program was established by the Post-9/11 Veterans Educational Assistance Act of 2008. William Penn voluntarily entered into an agreement with a VA to jointly fund tuition and fee expenses that exceed tuition and fee amounts provided by the Post-9/11 GI Bill. Veterans are encouraged to visit the VA’s Yellow Ribbon webpage at https://www.gibill.va.gov  for additional information on the Yellow Ribbon Program, Post-9/11 GI Bill, and other educational programs.

Consortium Agreements

Occasionally, a student wants to enroll simultaneously at William Penn University and another institution and will want to combine the hours for financial aid purposes.  Sometimes this is possible through the creation of a consortium agreement.  A consortium agreement is a contract between two institutions that recognize a student’s registration at each location for financial aid purposes.  It also certifies only one of the two institutions can administer financial aid. A student interested in a consortium agreement must contact the WPU Financial Aid Office for terms and procedures.

Education Tax Credits

In addition to many types of financial aid available, tax credits and tax benefits are available to help families manage the cost of education You should consult your tax advisor for detailed information or go to the Internal Revenue Service at www.irs.gov and review publication 970.

Part-Time Students

All part-time students, less than 12 credits in the Undergraduate Program and less than 9 credits in the Graduate Program, must be fully admitted to a degree seeking program or in the teacher certification/endorsement program at the University to receive funds.  The University will award federal and state aid for which a part-time student is eligible.  The University’s institutional funds are not available to part-time students in the undergraduate programs.

Repeated Coursework

When a student repeats a previously passed course, the higher grade received will be used in the calculation of the cumulative grade point average. For this purpose, passed means any grade higher than an “F”.  If the student passed the course once then received financial aid for retaking it and fails the second time, that failure counts as their paid retake.  If the student takes the course for the third or more time, that course will not be eligible for financial aid and will not be included in their enrollment status for financial aid purposes.  If a student passed the course once then received financial aid for retaking it and withdraws during the second time, that withdraw will not count as their paid retake.  A student may repeatedly receive financial aid for repeatedly failing the same course.  When a course is repeated, the credits for the course will count as attempted credits but will not add into the cumulative earned hours unless the prior grade received was not a passing grade.

Study Abroad

A student interested in studying abroad may be eligible for federal aid if the program is approved for academic credit toward their degree by the Registrar at William Penn University.  William Penn University must have a contractual agreement with the foreign school (or with another U.S. school that contracts with a foreign school) or a single written arrangement with a study-abroad organization to represent an agreement between WPU and the foreign school.  A student interested in a study abroad agreement must first have the course(s) approved by the Registrar at William Penn University to verify the coursework counts towards the student’s degree at WPU.  Once this is completed, the student should contact the WPU Financial Aid Office.

Summer Term

The summer term is made up of modules, which are combined to equal one term and trails the academic year of fall/spring. To be eligible for summer financial aid, a student must be in a degree seeking or in a  teacher certification/endorsement program and have filed the appropriate year FAFSA. Students seeking financial aid through the Federal Direct Loan Program must be enrolled in at least six credit hours and have unused funds from the academic year of fall/spring. Undergraduate students who have not earned a bachelor’s degree may be eligible for a Federal Pell Grant if they have unused funds from the academic year of fall/spring or if taking at least six credit hours may receive up to 150% of their scheduled Pell for an award year. The University’s institutional funds are not available during the summer term in the undergraduate programs. Financial assistance will be based on information on the published census day. For more information refer to the enrollment status policy section and locate the Summer Term-All Programs section.

Written Confirmation of Future Attendance Within A Term - All Programs

A student is not considered to have withdrawn from a term if the student provides written confirmation at the time of their withdrawal that they will attend a module that begins later in the same term.  This confirmation must be provided at the time of the withdrawal, even if the student was registered for the courses that were to start later in the term.   If the student provides written confirmation of future attendance but does not return as scheduled, the student is considered to have withdrawn from the term (see Withdrawal from the University).

The federal government requires students to maintain satisfactory progress toward their degree to receive financial aid.  All students, regardless of whether they apply for federal financial aid via the Free Application for Federal Student Aid (FAFSA), will be evaluated.  The following standards will apply to all federal, state, and institutional funds.

Satisfactory Academic Progress (SAP) is achieved when a student maintains both the required grade point average and the required pace (see below). At William Penn University, the minimum standards are established for all undergraduate and graduate students, regardless of program, who wish to establish or maintain financial aid eligibility. These standards apply to a student’s entire academic record at William Penn University and include transfer credit hours accepted by William Penn University from another school.

William Penn University will evaluate the Registrar’s records at the end of every term (fall, spring, and summer) of a student’s enrollment to determine compliance with the SAP policy.

Grade Point Average (GPA) Requirements (Qualitative)

Students must maintain a minimum cumulative GPA according to their cumulative earned hours (transfer credits accepted from other universities by William Penn are considered earned hours).  The minimum GPA requirements are as follows:

+ Undergraduate Programs
  • 1–27 credit hours earned 1.70
  • 28–57 credit hours earned 1.90
  • 58–and above credit hours earned 2.00
+ Graduate Programs
  • 1–12 credit hours earned 2.70
  • 13–24 credit hours earned 2.85
  • 25–and above credit hours earned 3.00

A student who repeats a previously passed course, the higher grade received will be used in the calculation of the cumulative GPA. For this purpose, passed means any grade higher than an “F”.

Required Pace (Two Components)

Students must maintain a minimum cumulative GPA according to their cumulative earned hours (transfer credits accepted from other universities by William Penn are considered earned hours). The minimum GPA requirements are as follows:

+ 1. Progress throughout the Program

All full and part-time students must earn a minimum of 67% of the total number of their cumulative credits attempted. To determine the 67%, a student would take their cumulative earned credits and divide it by of their cumulative attempted credits.

+ 2. Maximum Time Frame to Complete the Program

Eligible undergraduate or graduate seeking students may receive financial aid while attempting up to, but not exceed, 150% of the published normal completion length of the student’s program. Students enrolled at either a part-time or full-time pace at William Penn University may have a maximum of:

  • 186 attempted credits | Undergraduate Programs
  • Graduate Programs
    • 54 attempted credits | Masters of Organizational Leadership
    • 45 attempted credits | Masters of Sports Management

The number of credits accepted by William Penn University from other universities will count toward the maximum. The Financial Aid office may notify students as they approach the maximum time frame of their program.


The following are counted when determining minimum Pace Progress throughout the Program and Maximum Time Frame requirements:

+ Transfer Credits

Transfer credits that are accepted by WPU will be counted toward the total attempted and earned credits when determining pace. Transfer credits do not impact GPA as grades are not transferred in.

+ Repeating a Course

When a student repeats a course, credit hours for the course are counted as attempted each time it is taken. Once the course is passed, the credit hours will count in the cumulative earned one time. The highest grade earned will count in the cumulative grade point average.

+ Incomplete Grades

An incomplete or “I” grade will count as credits attempted but not earned for the purpose of determining SAP. If the credits are later given for the course(s), the student should notify the financial aid office so SAP may be reassessed.

+ Credit/No Credit

Credit hours for Credit/No Credit coursework will count as attempted and if a passing grade (CR) is received will count as earned for determining academic progress.

+ Withdrawal

All courses a student withdraws from and receives a grade of a “W” will be counted as attempted credit hours for pace progress throughout the program and maximum time frame.

+ Remedial Coursework

Credit hours for remedial coursework will count as attempted and if a passing grade (grade higher than “F”) is received will count as earned for the purpose of determining academic progress.

+ Changes in Major

A student who changes majors will still be required to stay within the maximum 150% rule to receive financial assistance.

+ Students Seeking Additional Undergraduate Bachelor Degree After Graduating

A student seeking financial aid for an additional undergraduate bachelor degree after graduating from William Penn may have an additional 90 credit hours attempted for the additional degree, or 276 total undergraduate credit hours attempted, including all transfer credits, whichever limit is met first.


If SAP is not achieved, the student will be placed on

+ Financial Aid Warning

Students are placed on Financial Aid Warning for one term if they do not meet the minimum GPA and/or pace progress throughout the program. A letter is mailed to the student being placed on Financial Aid Warning.

+ Financial Aid Suspension

Students are placed on Financial Aid Suspension for one of the following reasons:

  • Do not meet the SAP requirements after one term on Financial Aid Warning
  • Do not meet the SAP requirements after one term on Financial Aid Probation (see Probation below).
  • Do not meet the requirements of the Academic Plan by not adhering to the plan, showing progression during the plan, or meeting the requirements by the last term of the Academic Plan (see Academic Plan below).
  • Meet or exceed the Maximum Time Frame requirement to obtain a degree.
  • Withdrawal (official, unofficial, or administrative) from a term (see Withdrawing below), and not making SAP requirements at the time of the withdrawal.

Students are not eligible for financial aid while on Financial Aid Suspension. A letter is mailed and email sent to the student being placed on Financial Aid Suspension. Suspension of aid is not the same as academic suspension which is handled by the Academic Dean.

To regain financial aid eligibility, students may:

  • Take courses to meet the minimum SAP requirements while not receiving financial aid.
  • Appeal the Financial Aid Suspension (see below) and the appeal is granted.
+ Appeal of Financial Aid Suspension

When a student loses financial aid eligibility due to not making SAP, the student may submit an appeal to the Director of Financial Aid if extenuating circumstances prevented the student from meeting the SAP requirements. Extenuating circumstances may consist of illness or injury of the student; death of a family member; family difficulties such as divorce or illness; difficulty balancing school with work, athletics, or family responsibilities; or other special circumstances.

The appeal should explain the extenuating circumstance and what has changed in the situation that would allow the student to make SAP at the end of the next evaluation.

The appeal should be submitted by e-mail, mail, or fax within 15 days from the date of the official notice of financial aid ineligibility to:

Cyndi Peiffer
Director of Financial Aid
peifferc@wmpenn.edu
Tel: 641-673-1040
Fax: 641-673-1115
William Penn University
201 Trueblood Avenue
Oskaloosa, IA 52577

An appeal committee will review the student’s request. The Director of Financial Aid will notify the student, in writing, of their decision:

+ Probation

If the committee determines the student should be able to meet the SAP standards by the end of the subsequent term of enrollment, the student will be placed on probation for that term.

If the student is still not making the SAP standards by the end of the term on probation, the student will be suspended from receiving financial aid.

+ Academic Plan

If the committee determines the student would require more than one term to meet the SAP standards, the student would be placed on an academic plan for multiple terms. The student would be required to meet with their advisor to develop an academic plan. The plan must be submitted to the Director of Financial Aid before financial aid would be awarded to the student.

The student would be reviewed after each term of their academic plan. If the student is not adhering to the plan, showing progression during the plan, or meeting the requirements by the last term of the plan, the student will be suspended from receiving financial aid.

Withdrawing
+ Withdrawal From A Term

A student is considered to have withdrawn from a term (fall, spring, or summer) if the student does not complete all the days in the term for which the student was scheduled to complete.

William Penn University takes attendance throughout the term and therefore the student’s last day of academically related activity is used as the student’s last day of attendance.

A student who is officially or administratively withdrawn during a term must contact the WPU Admissions Office to re-enter the University. The student may not re-enter the University within the same term they were withdrawn.

For official or administrative withdrawals (see below) from the University, all courses a student began attendance will have a grade of a “W”.

+ Official Withdraw

An official withdrawal is when the student notifies the University of their intent to leave school prior to completing all the days in the term they were scheduled to attend. The student should contact the Director of Financial Aid, in PAC 204 or by email.

Official notification may be in written form, via telephone, in person, or through e-mail.

+ Administrative Withdraw

Students who fail to attend at least one of their courses for two consecutive calendar weeks or are asked to leave the University will be administratively withdrawn from the University.

When a student has failed to attend any of their courses for two consecutive calendar weeks, the University will make every effort to contact the student in an effort to re-engage them in their courses prior to administratively withdrawing the student.

Academically related activities do not include activities where the student may be present but not academically engaged such as:

  • Living in the dorms
  • Participating in the school’s meal plan
  • Logging into an online course without active participation
  • Participating in academic counseling or advisement
  • Presence in intercollegiate athletic participation courses (PHLA 150-170) or presence in fine art ensemble courses such as but not limited to Jazz Ensemble, Marching/Pep Band, William Penn Singers, and Concert Band.
+ Unofficial Withdraw

Indicators of an unofficial withdrawal would include, but are not limited to:

  • Students registered in only one module, combination of modules, and/or full-term courses with a 0.00 term grade point average
  • Students registered in two sequential modules and have a 0.00 grade point average for the second module
  • Students registered in a combination of modules and full-term courses and do not pass at least at least one full term or second module course

All “F” or “I” grades or a combination of “F”, “I”, and “W” grades (not passing grades) would result in a 0.00 grade point average.

A student present one of the scheduled days of final exams (see academic calendar for exam dates) will not be unofficially withdrawn.

All grades earned by the student will remain for that term.

+ Unofficial Withdrawal Exemptions
  • Student registered for only full-term courses and was present during one of the scheduled days of final exams (see academic calendar for exam dates),
  • During the fall or spring term only successfully passed a module 1 course. Student also had a full term or a module 2 course and in one of the courses showed in attendance during the last two weeks of the term
  • During the summer term only successfully passed at least six credits during module 1. Student also had a full term or a module 2 course and in one of the courses showed in attendance during the last two weeks of the term.
  • An online student has a confirmed attendance date within the last week during their last module of the term.
Return of Funds Policy

The student’s failure to begin attendance in courses they were registered for and/or fail to submit all paperwork required by the University at the time of their last day of attendance may result in an adjustment to the student’s financial aid assistance prior to completing the withdraw calculation.

The student who fails to begin attendance in any courses scheduled to attend which results in a change in enrollment status will have, if awarded, Pell, SEOG, Federal Work Study, any state, and institutional funds recalculated prior to the return calculation being performed.  If the student has SEOG or Federal Work Study as part of their award, cost of attendance will be recalculated to determine if the student remains eligible for those funds prior to the return calculation being performed.

When a student withdraws, the amount of financial aid the student is eligible to receive may be affected. The Return of Title IV funds to the federal government is based on a calculation which determines how much aid the student is eligible to receive and how much the student is no longer eligible for because they are no longer enrolled in school.  This calculation is applicable until the student has completed more than 60% of their payment period. The student’s university bill will be charged the amount the student is no longer eligible to receive. Title IV, HEA funds may not cover all unpaid institutional charges due to the institution upon the student’s withdrawal.

  • A payment period for students scheduled to attend at least one course spanning the full term would be the full term. (Fall and spring terms = 16 weeks each; summer term is 12 weeks).
  • A payment period for student scheduled to attend courses in only one module would be the length of the module (fall or spring term = eight-week modules; summer term has a four or an 8 eight-week module).
  • A payment period for a student scheduled to attend in a combination of two modules would be the length of the combination (fall or spring term have two eight-week modules to equal 16 weeks; summer term has a four and an eight-week module to equal 12 weeks). A student who dropped all courses in the second module while attending the first module would have a payment period of the one module as described above.

Once the student has completed more than 60% of their payment period, all financial aid is considered earned. Calculations are made throughout the entire payment period to determine the percent. Students may need to repay financial aid that they received but did not earn since they did not complete the payment period for which it was intended.

The University is required to perform the Title IV return calculation as soon as possible but no later than 30 days from the date of the University’s determination that the student withdrew.  The date of determination is as soon as possible but no later than 14 days from the student’s last day of academically related activity.

If, according to the calculation, the student has Title IV (federal) funds that must be returned to the federal government they will be returned in the following order:

  1. Federal Direct Unsubsidized Loan
  2. Federal Direct Subsidized Loans
  3. Federal PLUS (Parent) Loan
  4. Federal PLUS (Graduate) Loan
  5. Federal Pell Grant
  6. Federal SEOG

The University is required to return Title IV funds as soon as possible but no later than 45 days from the date of the University’s determination that the student withdrew.  Funds will be rounded to the nearest whole dollar.

Students will be notified, in writing, of any adjustments made.

Return of Funds Freeze Dates

To determine the number of days in the payment period, the denominator, William Penn University uses a Return of Funds Freeze Date for all students.  The Return of Funds Freeze Date policy uses the student’s enrollment schedule at a fixed calendar point to determine the number of days the student is scheduled to attend during the period for Return of Funds purposes.  The days in a module/course are included in the Return of Funds calculation if the student attends the module/course or is enrolled in a module/course on the Return of Funds Freeze Date, regardless of the types of aid awarded.  If a student withdraws prior to the Return of Funds Freeze Date, the number of days associated with any module/course the student started and any module/course the student was enrolled in for the term as of the withdrawal date will be included.

Regardless of any considerations above, the days in a module are always included in the denominator, the number of days in the payment period, if the University has documented attendance for the student in the module, even for a single day.

Return of Funds Freeze Dates:

  • Fall Term – September 2, 2022
  • Spring Term – January 27, 2023
  • Summer Term – June 30, 2023
Calculation

To calculate the percent of the payment period completed for federal financial aid funds, take the number of calendar days the student attended in their payment period, the denominator, and divide that by the number of calendar days in the payment period, the numerator. Institutionally scheduled breaks of five or more consecutive calendar days are always excluded from the numerator. If the student’s last day of attendance is before the scheduled break, remove the scheduled break from the number of days the student attended, the denominator.

Return of Funds Withdrawal Exemptions
  • A student who stops attending during the fall or spring term who successfully completed at least one credit from Module 1 (first eight-week course). This student will have completed a module that is 49% or more of the number of days in the term.
  • An undergraduate student who stops attending during the summer term who successfully completed at least six credits from Module 1. This student will have earned enough credits to be considered at least a half-time student.
  • A student in module only courses would not be considered withdrawn if the student provides written confirmation at the time of their withdrawal from Module 1 of their intent to attend courses registered for in Module 2. If, however, the student fails to return as intended, the student would be considered withdrawn from the term and the last day of attendance or academically related activity would be the withdrawal date and the payment period would be the modules scheduled to attend at the time of the written confirmation.
  • Nearing the end of a module, a student absent from all courses within that module and begins attendance in the next module within the term will not be considered administratively withdrawn from the term.

 

If a student meets the conditions for a withdrawal exemption:

  • Should the student fail to start a course that would change their enrollment status, the Financial Aid Office will recalculate cost of attendance as well as federal, state, and institutional student aid funds based on the updated enrollment status.
  • For Direct Loans, the University will disburse Direct Loan funds for which the student is eligible during the payment period ONLY if the student was enrolled at least half-time at the time of the loan disbursement.
Examples
+ #1

Student resided on campus and enrolled full-time for courses that spanned the full 16 weeks. The student, after attending all courses, withdrew from all courses on day 35. The original charges of $12,500 for tuition and $3,500 for room/board for the term total of $16,000.  The funds disbursed (credited) to the student university billing account were: $1,732 Federal Direct Stafford Loan, $500 state funds, and $6,000 institutional funds on day 10 of the term.  The balance due of $7,768 ($16,000- (1,732 + 500 + 6,000)) was paid in full by the student on day 20.

  • There are 107 days in the payment period (16 weeks times 7 days per week = 112 less a schedule break of 5 days for Thanksgiving break).
  • 35 divided by 107 = .3271; rounded to 32.7% completed of their payment period for the term.
  • Apply the percentage completed, 32.7% to:
    • Title IV (federal) aid disbursed: $1,732 times 32.7% = $566.36 earned and $1,165.64 charged back to the student’s university billing account and returned back to the student’s lender of the loan.
    • State aid disbursed: $500 times 32.7% = $163.50 rounded to $164 earned and $336 charged back to the student’s university billing account and returned back the state authorization agency.
    • Institutional aid disbursed: $6,000 times 32.7% = $1,962.00 to earned and $4,038 charged back to the student’s university billing account and returned back to the University.
  • The original tuition charges of $12,500 for the term will be refunded at the rate of 50% (see “Refund Schedule for Tuition & Fees / Room & Board” below). The original charges of $3,500 for room/board will be refunded at a rate of 63% (see “Cost of Attendance” section, in the Academic Catalog, for full details).  A total of $8,455 will be refunded back to the student’s university account for tuition and room/board.
  • A credit of $2915.36 ((1,165.64 + 336 + 4,038) – $8,000) is owed back to the student.
+ #2

Student resided off campus and enrolled half-time (six credits) for courses that only span the first 8 weeks of the term. Student, after attending all courses, withdrew from all courses on day 35. The original charges for the term were $2,250.  The funds disbursed (credited) to the student’s university billing account were:  $1,732 Federal Direct Stafford Loan and $500 state funds on day 10 of the term. The balance due of $18 ($2,250 – ($1,732 + 500)) was paid in full by the student on day 20.

  • There are 56 days in the payment period (8 weeks times 7 days per week = 56 and there are no scheduled breaks of 5 or more days)
  • 35 divided by 56 = .6250; rounded to 62.50%
  • As 62.50% is over 60%, therefore no refund or return of funds is required.
  • The original charge of $2,250 for the term will be refunded at the rate of 0% (see “Refund Schedule for Tuition & Fees / Room & Board” below).
+ #3

Student resided off campus and enrolled six credits in the first eight-week module and six credits in the second eight-week module of the fall term. Student began attendance in the six credits in the first eight-week module and withdrew from all courses on September 25, day 35 of the term. The original charges for the term were $5,100.  The funds disbursed (credited) to the student’s university billing account were: $1,933 Federal Pell and $50 Federal SEOG on day 11.  The balance due of $3,117 ($5,100 – ($1,933 + $50)) was paid in full by the student on day 16.

  • Since the student did not start all the courses registered for in the term, 12 credits (full-time), only began 6 credits (half-time) their Pell and SEOG will be recalculated to half-time prior to doing the return calculation.
    • Federal Pell was recalculated from $1,933 to $967
    • Federal SEOG was recalculated from $50 to $25
  • There are 107 days in the payment period (16 weeks times 7 days per week = 112 less a schedule break of 5 days for Thanksgiving break).
  • 35 divided by 107 = .3271; rounded to 32.7% completed of their payment period for the term.
  • Apply the percentage completed, 32.7% to:
    • Title IV (federal) aid disbursed: $992 times 32.7% = $324.38 earned and $667.62 charged back to the student’s university billing account and returned back to the Federal Pell grant program.
  • The original charges of $5,100 will be adjusted to $2,550 (the six credits attended) for the term will be refunded at the rate of 0% %
  • (see “Refund Schedule for Tuition & Fees / Room & Board” below).
  • A credit of $891.38 ((1633.62 (1933-967+667.62) +25) – $2,550) is owed back to the student.
Post Withdrawal Disbursement

If the student or parent (the parent only if there is a Parent PLUS loan) did not have all their eligible funds disbursed on to the student’s billing account prior to the student’s last day of academically related activity, they may be due a post-withdrawal disbursement. Inadvertent overpayments, funds disbursed to the student’s billing account after to the student’s last day of academically related activity, fall in this category.

If the post-withdrawal disbursement includes federal loan funds the student is eligible for (meaning the University received a completed loan authorization form from the student and/or parent (the parent only if there is a Parent PLUS loan)  and the loan was originated by the University prior to the student’s last day of academically related activity), the University must obtain the written permission by the student and/or parent (the parent only if there is a Parent PLUS loan) before the funds can be disbursed or retained in the case of an inadvertent overpayment.  The student and/or parent may choose to decline some or all their federal loan funds.  If the student/parent fails to acknowledge the consent form, the funds will be cancelled and/or in the case of inadvertent overpayment returned to the federal aid program.

William Penn University may automatically use all or a portion of the post-withdrawal disbursement of Title IV (federal) grant funds for tuition, fees, room/board (if contracted with the University), and if a written permission from the student, for other allowable charges (such as but not limited to prior-year charges not to exceed $200).

Refer to the Tuition/Fees and Room/Board Refund schedules (listed below) for a description on adjustments.

Withdrawing Due to Active Duty

A student called to active duty, or the spouse of a member if the member has a dependent child, and needing to withdraw from all classes at William Penn University must contact the Registrar’s Office as well as the Director of Financial Aid to begin the withdraw process.

The student will receive 100% refund of the following charges: tuition, fees, room/board (if applicable).

Financial aid will be refunded as follows: 100% of all state, institutional, and outside financial assistance returned to the appropriate sources. All Title IV (federal) student financial assistance will be processed per the Return of Title IV Funds Due to Student Withdrawal Policy (see above). The student and/or parent (the parent only if there is a Parent PLUS loan), may request, in writing, to have 100% of federal funds returned. In short, you may choose not to use federal funds for the payment period which you are withdrawing from since all tuition, fees, room/board (if applicable) are being removed from your University bill.

+ Other Options for Active Duty

In the event that a student has completed a sufficient and significant portion of the coursework (as determined by the instructor) a grade may be assigned.

In the event that an instructor wishes to allow the student to complete the course at a later date, an incomplete, “I”, grade shall be assigned.

In no event may a student receive both a refund and a grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, or I.

Tuition, Rooms, & Meals Refund Information
+ Tuition & Fees
+ 2021-2022 Tuition Refund Schedule
+ Full Semester Course Fall 2021
08/23/2021-08/29/2021 – 94% 10/04/2021-10/10/2021 – 58%
08/30/2021-09/05/2021 – 88% 10/11/2021-10/17/2021 – 52%
09/06/2021-09/12/2021 – 82% 10/18/2021-10/24/2021 – 46%
09/13/2021-09/19/2021 – 76% 10/25/2021-10/26/2021 – 40%
09/20/2021-09/26/2021 – 70% 10/27/2021-end of semester – 0%
09/27/2021-10/03/2021 – 64%
+ First 8-Week Courses Fall 2021
Week 1 – 80%    08/23/2021-08/29/2021 Week 4 – 20%    09/13/2021-09/19/2021
Week 2 – 60%    08/30/2021-09/5/2021 Week 5 – 0%       09/20/2021-09/26/2021
Week 3 – 40%    09/06/2021-09/12/2021
+ Second 8 Week Courses Fall 2021
Week 1 – 80%     10/18/2021-10/24/2021 Week 4 – 20%     11/08/2021-11/14/2021
Week 2 – 60%     10/25/2021-10/31/2021 Week 5 – 0%       11/15/2021-11/21/2021
Week 3 – 40%     11/01/2021-11/07/2021
+ Full Semester Course Spring 2022
01/10/2022-01/16/2022 – 94% 02/21/2022-02/27/2022 – 58%
01/17/2022-01/23/2022 – 88% 02/28/2022-03/06/2022 – 52%
01/24/2022-01/30/2022 – 82% 03/07/2022-03/20/2022 – 46%
01/31/2022-02/06/2022 – 76% 03/21/2022-03/24/2022 – 40%
02/07/2022-02/13/2023 – 70% 03/25/2022–end of semester – 0%
02/14/2022-02/20/2022 – 64%
+ First 8 Week Courses Spring 2022
Week 1 – 80%    01/10/2022-1/16/2022 Week 4 – 20%    01/31/2022-02/06/2022
Week 2 – 60%    01/17/2022-1/23/2022 Week 5 – 0%       02/07/2022-02/13/2022
Week 3 – 40%    01/24/2022-1/30/2022
+ Second 8 Week Courses Spring 2022
Week 1 – 80%     03/14/2022-03/20/2022 Week 4 – 20%    04/04/2022-04/10/2022
Week 2 – 60%     03/21/2022-03/27/2022 Week 5 – 0%      04/11/2022-04/17/2022
Week 3 – 40%     03/28/2022-4/03/2022
+ Summer Session 1 2022
Week 1 – 70%     05/16/2022-05/22/2022 Week 3 – 10%    05/30/2022-06/05/2022
Week 2 – 40%     05/23/2022-05/29/2022 Week 4 – 0%      06/06/2022-06/12/2022
+ Summer Session 2 2022
Week 1 – 80%    06/13/2022-06/24/2022 Week 4 – 20%    07/09/2022-07/15/2022
Week 2 – 60%    06/25/2022-07/01/2022 Week 5 – 0%      7/16/2022-07/22/2022
Week 3 – 40%    07/02/2022-07/08/2022
+ Summer Session 3 2022
Week 1 – 87%   05/21/2022-05/27/2022 Week 5 – 37%     06/18/2022-06/24/2022
Week 2 – 75%   05/28/2022-06/03/2022 Week 6 – 25%     06/25/2022-07/01/2022
Week 3 – 62%   06/04/2022-6/10/2022 Week 7 – 12%     07/02/2022-07/08/2022
Week 4 – 50%   06/11/2022-6/17/2022 Week 8 – 0%       07/09/2022-07/15/2022
+ Refund Policy for Fees

Fees are non-refundable on/after the 1st day of class.

+ Room & Board
+ Room & Board Cancellation

Once a student signs a housing contract and/or receives a dorm key, he/she will be required to pay 50% of the total room and board costs if he/she leaves campus before Census Day and remain enrolled in classes. Remaining enrolled in classes and moving off-campus after Census Day will result in a charge for 100% of room and board costs.

When a room and board reservation has been made and a housing contract signed for an upcoming year, cancellation may be made before the deadline without penalty. Cancellations for room and board made after May 1 for the fall semester, or December 1 for the spring semester, will result in forfeiture of your $100 housing deposit.

A student may be released from his/her housing contract at the end of a semester as long as he/she meets the criteria for being exempt from the housing requirement. The housing deposit will be refunded in total only after room inspection and damage assessment has been forwarded to Business Services. Any charges assessed by room inspection will be withdrawn from the housing deposit and the remainder of the deposit will be returned to the student. Should damages exceed the deposit, the student will be billed for the balance.

+ Room Change

Room changes prior to Census Day will be billed at 100% of the room to which the student moves. Room changes after Census Day will be prorated (both refund and billing) according to the schedule below. Residence Life reserves the right to ask students to remain in their assigned rooms for the first week of school to avoid confusion.

Following the second week of school, the Residence Life Director will implement room consolidation for students living in double rooms without a roommate. Students will be charged for a single room if they choose not to consolidate.

+ 2021-2022 Withdrawing from the University Room & Board Refund Schedule
+ Room & Board Refund Schedule Fall 2021
Dates From Date To % Refunded
08/23/2021 08/29/2021 94%
8/30/2021 9/5/2021 88%
9/6/2021 9/12/2021 82%
9/13/2021 9/19/2021 76%
9/20/2021 9/26/2021 70%
9/27/2021 10/03/2021 64%
10/04/2021 10/10/2021 58%
10/11/2021 10/17/2021 52%
10/18/2021 10/24/2021 46%
10/25/2021 10/26/2021 40%
10/27/2021 end of semester 0%
+ Room & Board Refund Schedule Spring 2022
Dates From Date To % Refunded
01/10/2022 01/16/2022 94%
01/17/2022 01/23/2022 88%
01/24/2022 01/30/2022 82%
01/31/2022 02/06/2022 76%
02/07/2022 02/13/2022 70%
02/14/2022 02/20/2022 64%
02/21/2022 02/27/2022 58%
02/28/2022 03/06/2022 52%
03/07/2022 03/20/2022 46%
03/21/2022 03/24/2022 40%
03/25/2022 end of semester 0%

Exit Counseling Information is provided to Federal Perkins Loan borrowers and Federal Direct Stafford (subsidized and/or unsubsidized) Loan borrowers when a student ceases at least half-time enrollment at the University.

When a borrower ceases enrollment without the institution’s prior knowledge, or fails to complete the counseling as required, exit counseling information will be mailed to the borrower’s last known address.

Federal Direct Stafford Loan Borrowers

Are instructed to complete exit counseling online at https://studentaid.gov/exit-counseling.

You will need your FSA ID and password to log in. This is the ID and password used to complete your FAFSA.  Once you have logged in, choose Manage Loans and then Complete Exit Counseling..

Federal Perkins Loan Borrowers

Federal Perkins Loan borrowers are directed to complete exit counseling online at https://home.ecsi.net/.

You will need your ECSI user name and password to log in. If you do not have your username or password, you will need to create one.  Once you create your username and password, you will need your Heartland Key (encrypted account number) to connect your profile to your loan account.  If you cannot locate your Heartland Key, please call ECSI customer service at 888-549-3274 or William Penn University Business Office at 641-673-1037.

Inceptia Loan Repayment Assistance

Inceptia Provides Loan Repayment Assitance

William Penn University has partnered with Inceptia, a division of National Student Loan Repayment (NSLP), to provide you with FREE assistance on your Federal student loan obligations.  William Penn University and Inceptia want to ensure you have a successful and comfortable loan repayment experience.  Inceptia’ s friendly customer representatives may reach out to you during your grace period (six months after you stop attending at least six credit hours) or if your loan(s) become delinquent.

Inceptia is NOT a collection agency. An Inceptia representative will help you explore the many repayment options, deferments, consolidation, discharge, forgiveness, and forbearance that best fits your personal situation.  Your Inceptia representative will stay in touch with you via phone, letter, and/or emails to help you with your questions and solutions to your issues.

You Have the Right To
  • Be William Penn University strives to provide parents and students with information about costs, aid, opportunities, programs, etc. through its publications and correspondence.
  • Expect confidentiality. All information submitted to the office of financial aid is confidential and will not be released without your written
  • Receive an answer. A professional staff member in the office of financial aid will answer any question concerning the determination of your financial The office is located in the Penn Activity Center, Room #204.  Or, you may phone 641.673.1060 or fax at 641.673.1115.
  • Accept all or part of the aid offered. An offer of one type of aid is not contingent upon acceptance of another.
  • Have your financial need reviewed if there has been a significant change in your family’s financial situation. However, this does not always result in an increase in your
  • Examine your financial aid You may request a review with a financial aid administrator at any time.
You Are Responsible For
  • Meeting your educational costs (along with your parents if you are a dependent student).
  • Supplying accurate information on all forms submitted. Funds obtained based on false information must be repaid and could result in criminal
  • Reporting any aid received from any sources outside our office. This includes all outside education loans, scholarships, and
  • Completing all necessary
  • Responding to the office of financial aid on a timely basis and meeting all
  • Reporting any change in your circumstances which might affect your eligibility for financial aid.

 

These changes include residency, enrollment status (withdrawing from a class or school), class standing, change of financial resources and marital status.

  • Attend all courses you are scheduled to attend. A change in enrollment status could impact your financial aid eligibility.
  • Using financial aid funds for expenses related to your attendance at William Penn University. Students are not eligible to receive financial aid for credits that are not needed to complete their degree requirements.
  • Repaying all types of loan aid and informing lenders of any change in name, address, or enrollment while you are attending school and after you leave or
  • Complying with all federal requirements of the 1983 Amendments to the Military Selective Service
  • Repayment of money owed from a prior over-award of federal funds at any institution. You are not eligible for additional financial aid if you owe a refund of federal
  • Making satisfactory academic progress as outlined in the Financial Aid Guide.
  • Complying with all other conditions that relate to the receipt of your financial aid as outlined in the Financial Aid Guide.
  • Complying with all verification deadlines if you have been selected for verification by submitting the forms described in the Financial Aid Guide.
  • Repaying loans according to your established repayment schedule. You are not eligible for financial aid if you are in default on a Federal Perkins Loan, Health Professions Loan, Federal Direct Loan, Federal Stafford Loan or Federal PLUS Loan received at any
Where Can I File a Complaint About William Penn University?

The Iowa College Aid Commission is the State Agency that accepts student complaints for students who are attending an Iowa college or university. The Iowa College Aid Commission can be reached via phone at (877) 272-4456 or you may file a complaint electronically at https://www.iowacollegeaid.gov/StudentComplaintForm.

Beginning July 1, 2011, the U. S. Department of Education regulations to improve the integrity of programs authorized under Title IV of the Higher Education Act (HEA) as amended (the “Program Integrity Rule”) took effect. The Program Integrity Rule requires, among other things, that each college or university authorized to offer postsecondary education in one or more states ensure access to a complaint process that will permit student consumers to address the following:

  • alleged violations of state consumer protection laws that include, and are not limited to, fraud and false advertising;
  • alleged violations of state laws or rules relating to the licensure of postsecondary institutions; and
  • complaints regarding the quality of education or other State or accreditation

William Penn University has implemented such a process for students to file a complaint and William Penn will seek to resolve student concerns in a timely and effective manner. William Penn’s Student Complaint Policy may be found on our consumer information page at https://www.wmpenn.edu/financial-aid/consumer-info/  under the General Information tab.

Consumer Information Disclosures

The Higher Education Act of 1965, as amended, requires schools to disclosure and report certain consumer information to students and prospective students.  A complete listing of William Penn University’s reports and disclosures are available at https://www.wmpenn.edu/financial-aid/consumer-info/.

Financial Aid

NameOffice PhoneEmailTitleOffice
Julie Gleason641-673-1060emailFinancial Aid Counselor - Federal Work-Study CoordinatorPAC 204
Kendra Heaton641-673-1061emailAssociate Director of Financial AidPAC 204
Jenn Jennings641-673-1724emailFinancial Aid Counselor-Verification SpecialistPAC 204
Cyndi Peiffer641-673-1040emailDirector of Financial AidPAC 204