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Payroll Clerk – Staff Position

Date: 9/22/2022

Position Title: Payroll Clerk

Department: Business Office

Position Requirements and Preferences 

  1. Education: Associate degree required, Bachelor’s degree preferred.
  2. Experience: Accumulation of 7 years education and/or experience demonstrating the knowledge, skills and abilities specified in this job description.
  3. Abilities:
    • Office management/coordination abilities.
    • Independent decision making, ability to exercise good judgment, accuracy, flexibility and well developed critical thinking skills.
    • Ability to work in an environment of shifting priorities, frequent, interruptions, hectic pace, high level of interaction with students, staff and/or the public.
    • Working knowledge of computer software programs which may include Word, Excel, institutional mainframe computer system software, or similar programs.
    • Excellent written communication skills including proficiency in business English, grammar, punctuation, and spelling.
    • Ability to handle highly confidential matters and materials with discretion.
    • Ability to work independently as well as be a collaborative team player in completing assigned tasks and meeting deadlines.
    • Excellent customer service skills including phone and in-person reception etiquette.
    • Proficiency with office machines including fax, scanner and copy machine.


  • Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
  • Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
  • Interprets departmental and/or college policies and procedures.
  • Works harmoniously with others.
  • Performs in a manner which benefits student learning.
  • Complete each monthly payroll for employees in a timely and accurate manner which includes hourly employee’s time entry, salaried employee updates, adjunct pay, overload pay, summer contracts in May, June and July.
  • Collect all employment paperwork for all students; work-study, college job and summer, and enter all data into the system to prepare for payroll processing.
  • Collect all employment paperwork for all adjunct and temporary employees and enter all data in the system to prepare for payroll.
  • Maintain the PTO balances for all employees.
  • Process all work study, college job and student employment payrolls.
  • Communicate with financial aid concerning the availability of work-study.
  • All other duties as assigned

Reports to: Accounting Manager

Start Date: Immediately

Replacement or New Position: Replacement

Full-Time/Part-time/Temp: Full-Time

Closing Date of Posting: Until filled

Application Sent to: Send cover letter, resume, and references:

Human Resources
William Penn University
201 Trueblood Avenue
Oskaloosa, Iowa 52577


Terms of Employment: At will employee

William Penn University is an equal opportunity provider and employer.