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Distance Learning Placement Coordinator and Academic Advisor – Staff Position

Date: 6/26/2024

Position Title: Distance Learning Placement Coordinator and Academic Advisor

JOB SUMMARY: The Distance Learning Placement Coordinator and Academic Advisor reports directly to the Director of Distance Learning and assumes the assigned tasks and duties. These include but are not limited to the placement and documentation of field experiences and student teaching for students in the Education Division as well as advising students.

DEPARTMENT: Education Division


Education- Bachelor’s Degree

Experience- 2-4 years of experience working with non-traditional students or adult learners preferred


1. Field Experience, Student Teaching, and Paperwork

Place and document Distance Learning-BA students for the following field experiences:

● EDUC 100 – Introduction to Education – 15-hour field experience

● EDSP 100 – Introduction to Exceptional Learners – 15-hour field experience

● EDUC 373 – Literacy field experience

● EDUC 379 – Math field experience

As needed for additional classes –

● EDSP 390, EASL Placements, EDSP 360, EDUC 375

Place and document Education Division students for the following student teaching classes:

● EDUC 400, 401, 402, 403, 404, 405

Document field experiences by obtaining building consent emails for each placement

In collaboration with the Office Manager maintain and document the following items:

● Document current district contracts for each placement

● Maintain current district contracts for each field experience and student teaching experience

● Collect field placement paperwork from instructors

● Document diverse field placements for each distance learning student from field placement paperwork on the Diverse Placement Google excel sheet

● File all field experience paperwork and document on benchmark document in student files

2. Advise students in Distance Learning Program

Evaluate incoming transcripts

Create Plans of Study (include endorsement areas where applicable)

Document and maintain current enrollment data – add/drop

Communicate with students regarding academic/instructor issues

Assist students in navigating – financial aid, billing, books, computers, classes, Key Assignments, etc.

Work with campus offices to assist DL students

Revise plan of study for additional endorsements and when courses do not meet TEP requirements (C- or higher)

Every semester check final grades for education requirements (C or higher)

Submit student names to Teacher Education Committee for TEP approval

Assist advisees in completing student teacher application and resume

Collect student teacher applications and resumes

Collaborate with licensure official to ensure all courses are completed for student teaching major and endorsements

Ensure that Key Assignments are complete for student teaching

Assist advisees in completing Intent to Graduate form and degree audit

Collect Intent to Graduate form and submit to registrar

Communication must be answered within 24 hours – this includes evenings and weekends

3. Licensure for all BA students

Work with Licensure Official to confirm degree audit requirements prior to student teaching.

4. Recruitment and Retention

Assist Senior Academic Advisor and Recruiting Coordinator

Assist with Phone calls and emails

Create Plan of Study for all potential students who submit transcripts for evaluation

Work with Admissions to assist potential students through the application process

5. Additional Duties

Work with the Director of Distance Learning and the Senior Academic

Work with instructors to address individual student issues/field experience, etc.

Work with Information Services, Lead TA, instructors and students to ensure that all technology needs are being met

Attend all department meetings

Supervise student employee

All other duties as assigned

REPORTS TO: Distance Learning Director


A. Provide an education with a Leadership and Technology focus, and enliven that provision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.

B. Represents the College in a positive manner with prospective, current, and former students, employees, and the community.

C. Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.

D. Interprets departmental and/or college policies and procedures.

E. Detail oriented while multi-tasking, working independently and problem solving

F. Works harmoniously with others.

G. Performs in a manner which benefits student learning.


Performance of this position will be evaluated in accordance with the policies established by the Board of Directors of William Penn University.

• Annual evaluations take place no later than June 30th

TERMS OF EMPLOYMENT: At will employee

Proposed Schedule

• This position requires periodic evening and weekend communication with students

• Division meetings are required and held on Tuesdays

• Division retreats are held 5 days a year

• This is a 12-month position that operates on a hybrid schedule

Start Date: Immediately

Replacement or New Position: Replacement

Full-Time/Part-time/Temp: Full Time

Closing Date of Posting: Until Filled

Applicants Need:
  1. Resume
  2. Three references
  3. Transcripts
  4. Letter of interest

Send Documents To:

Human Resources
William Penn University
201 Trueblood Ave
Oskaloosa, IA 52577

William Penn University is an equal opportunity provider and employer.