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Assistant to the President – Staff Position

Position Title: Assistant to the President

Department: President’s Office

Position Requirements and Preferences:

Education: High School diploma, Bachelor’s degree preferred.
Experience: 5 years administrative assistant, clerical or related experience.
  • Office management/coordination abilities.
  • Independent decision making, ability to exercise good judgment, accuracy, flexibility and well developed critical thinking skills.
  • Ability to work in an environment of shifting priorities, frequent, interruptions, hectic pace, high level of interaction with students, staff and/or the public.
  • Working knowledge of computer software programs which may include Word, Excel, institutional mainframe computer system software, or similar programs.
  • Excellent written communication skills including proficiency in business English, grammar, punctuation, and spelling.
  • Ability to handle highly confidential matters and materials with discretion.
  • Ability to work independently as well as be a collaborative team player in completing assigned tasks and meeting deadlines.
  • Excellent customer service skills including phone and in-person reception etiquette.


  • Provide an education with a Leadership and Technology focus, and enliven that provision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.
  • Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
  • Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
  • Interprets departmental and/or college policies and procedures.
  • Works harmoniously with others.
  • Performs in a manner which benefits student learning.
  • Shows evidence of careful planning and evaluation. Is adequately prepared for work activities.
  • Is available and responsive to those who require services.
  • Demonstrates willingness to make decisions when they are required. Gathers facts and makes decisions based on facts. Justifies own decisions in an intelligent and critical manner.
  • Performs activities ethically. Works with integrity and respects the rights of others.
  • Encourages differing viewpoints. Seeks out these viewpoints and incorporates them into decision-making activities.  Is willing to listen.
  • If applicable, demonstrates the ability to support others, including subordinates. Encourages rather than discourages.  Supports the chain of command and knows when and how to respond.
  • Communicates concerns, decisions, and viewpoints to those who need to know.
  • Develops partnerships in the community that are relevant to current assignments.
  • Activities and behavior command the respect of supervisors and colleagues. Fosters a positive relationship and rapport with colleagues.
  • Demonstrates fairness to others. Deals with people objectively.  Does not show partiality or favoritism.
  • Able to accept and benefit from advice and criticism. Is reasonably objective about self.
  • Uses good judgment. Respects and is sensitive to the feelings and attitudes of others.  Is concerned about each member of the university team.
  • Can be depended upon to meet deadlines. Is reliable in attending meetings and completing commitments.
  • Establishes and maintains an accepting office environment by exhibiting an appreciation of cultural diversity.
  • Maintains active membership on committees that support and promote the university.
  • Serves as the Secretary to the William Penn University Board of Trustees.
  • Travel may be required.
  • Works harmoniously and effectively with others.
  • Other duties as assigned.


Reports to: President

Start Date: Immediately

Replacement or New Position: Replacement

Full-Time/Part-time/Temp: Full-time

Closing Date of Posting: Until filled

Application Sent To: Send cover letter, resume and references:

William Penn University
201 Trueblood Avenue
Oskaloosa, Iowa 52577

Terms of Employment: At will employee

William Penn University is an equal opportunity provider and employer.