Assistant to the President – Staff Position
Position Title: Assistant to the President
Department: President’s Office
Position Requirements and Preferences:
||High School diploma, Bachelor’s degree preferred.
||5 years administrative assistant, clerical or related experience.
- Office management/coordination abilities.
- Independent decision making, ability to exercise good judgment, accuracy, flexibility and well developed critical thinking skills.
- Ability to work in an environment of shifting priorities, frequent, interruptions, hectic pace, high level of interaction with students, staff and/or the public.
- Working knowledge of computer software programs which may include Word, Excel, institutional mainframe computer system software, or similar programs.
- Excellent written communication skills including proficiency in business English, grammar, punctuation, and spelling.
- Ability to handle highly confidential matters and materials with discretion.
- Ability to work independently as well as be a collaborative team player in completing assigned tasks and meeting deadlines.
- Excellent customer service skills including phone and in-person reception etiquette.
- Provide an education with a Leadership and Technology focus, and enliven that provision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.
- Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
- Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
- Interprets departmental and/or college policies and procedures.
- Works harmoniously with others.
- Performs in a manner which benefits student learning.
- Shows evidence of careful planning and evaluation. Is adequately prepared for work activities.
- Is available and responsive to those who require services.
- Demonstrates willingness to make decisions when they are required. Gathers facts and makes decisions based on facts. Justifies own decisions in an intelligent and critical manner.
- Performs activities ethically. Works with integrity and respects the rights of others.
- Encourages differing viewpoints. Seeks out these viewpoints and incorporates them into decision-making activities. Is willing to listen.
- If applicable, demonstrates the ability to support others, including subordinates. Encourages rather than discourages. Supports the chain of command and knows when and how to respond.
- Communicates concerns, decisions, and viewpoints to those who need to know.
- Develops partnerships in the community that are relevant to current assignments.
- Activities and behavior command the respect of supervisors and colleagues. Fosters a positive relationship and rapport with colleagues.
- Demonstrates fairness to others. Deals with people objectively. Does not show partiality or favoritism.
- Able to accept and benefit from advice and criticism. Is reasonably objective about self.
- Uses good judgment. Respects and is sensitive to the feelings and attitudes of others. Is concerned about each member of the university team.
- Can be depended upon to meet deadlines. Is reliable in attending meetings and completing commitments.
- Establishes and maintains an accepting office environment by exhibiting an appreciation of cultural diversity.
- Maintains active membership on committees that support and promote the university.
- Serves as the Secretary to the William Penn University Board of Trustees.
- Travel may be required.
- Works harmoniously and effectively with others.
- Other duties as assigned.
Reports to: President
Start Date: Immediately
Replacement or New Position: Replacement
Closing Date of Posting: Until filled
Application Sent To: Send cover letter, resume and references:
William Penn University
201 Trueblood Avenue
Oskaloosa, Iowa 52577
Terms of Employment: At will employee
William Penn University is an equal opportunity provider and employer.