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Distance Learning Academic Advisor

Date: 7/21/2022

Position Title: Academic Advisor

Department: Education Division

Position Requirements and Preferences:

Education: Bachelor’s degree required from a regionally accredited college or university

Experience: Two to four years of experience working with non-traditional students or adult learners preferred


      1. Advise students in the Distance Learning program
        • Evaluate incoming transcripts
        • Create Plans of Study (include endorsement areas where applicable)
        • Document and maintain current enrollment data – add/drop
        • Communicate with students regarding academic/instructor issues
        • Assist students in navigating – financial aid, billing, books, computers, classes, portfolios, etc.
        • Work with campus offices to assist DL students
        • Revise plan of study for additional endorsements and when courses do not meet TEP requirements (C- or higher)
        • Every semester check final grades for education requirements (C- or higher)
        • Collect all Teacher Education Program paperwork from all DL students, which includes:
          • EDUC 100 field experience documentation, look up grades for
          • Key Assignment B,
          • TEP application,
          • DCI background check,
          • Read and score Key Assignment C for transfer students)
          • Document all Teacher Education Program paperwork in student files and TEP chart
          • Ensure that all Key Assignments are complete for TEP admittance
        • Document all Teacher Education Program paperwork in student files and TEP chart
        • Ensure that Key Assignments are complete for TEP admittance
        • Submit student names to Teacher Education Committee for TEP approval
        • Assist advisees in completing student teacher application and resume
        • Collect student teacher applications and resumes
        • Collaborate with licensure official to ensure all courses are completed for student teaching majors and endorsements
        • Ensure that Key Assignments are complete for student teaching
        • Assist advisees in completing the Intent to Graduate form and degree audit
        • Collect the Intent to Graduate form and submit to the registrar
        • Communication must be answered within 24 hours – this includes evenings and weekends
      2. Advise Endorsement students
        • Receive and facilitate initial communication with students
        • Receive and process transcripts
        • Conduct a degree audit
        • Create a Plan of Study
        • Collect and file all required paperwork
        • Register endorsement students for classes before the semester
      3. Licensure for all BA students
        • Work with Licensure Official to confirm degree audit requirements prior to student teaching.
        • Print final transcripts for student file
        • Print Initial License Recommendation for student file
        • Collect fingerprints to forward to the BOEE
      4. Track post-graduation data for all outgoing students
        • Maintain all credential files
      5. Recruitment & retention
        • Assist Director of Distance Learning and Lead Academic Advisor
        • Assist with phone calls and emails
        • Create a Plan of Study for all potential students who submit transcripts for evaluation
        • Work with Admissions to assist potential students through the application process
      6. Additional duties
        • Work with the Division to assist in TPRA Grant related requirements
        • Work with the Director of Distance Learning and the Lead Academic Advisor to plan and implement a summer residency for upcoming student teachers
        • Gather data for various state and federal reports as it pertains to demographics, endorsements, etc.
        • Work with instructors to address individual student issues/field experience, etc.
        • Work with Information Services, Lead TA, instructors and students to ensure that all technology needs are being met
        • Update information in Moodle (licensure changes, TEP requirements, etc.)
        • Attend all department meetings
        • Supervise student employee
        • All other duties as assigned


    • Provide an education with a Leadership and Technology focus, and
    • enliven that provision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.
    • Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
    • Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
    • Interprets departmental and/or college policies and procedures.
    • Detail-oriented while multitasking, working independently and
    • problem-solving
    • Works harmoniously with others.
    • Performs in a manner that benefits student learning.

Reports to: Director of Distance Learning

Start Date: August 2022

Replacement or New Position: New

Full-Time | Part-Time | Temp: Full-time

Closing Date of Posting: Until filled

Send cover letter, resume, and references:

Attn: Human Resources Coordinator
William Penn University
201 Trueblood Ave
Oskaloosa, IA 52577

Terms of Employment: At will employee


William Penn University is an equal opportunity provider & employer.