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Distance Learning Placement Coordinator and Academic Advisor

Position Title: Distance Learning Placement Coordinator and Academic Advisor

Department: Education Division

Position Requirements and Preferences:

Education Bachelor’s Degree

Experience & Duties:

  • 2-4 years of experience working with non-traditional students or adult learners preferred

1.Field Experience and Paperwork

  • Place and document Distance Learning-BA students for the following field experiences:
    • EDUC 100 – Introduction to Education – 15-hour field experience
    • EDSP 100 – Introduction to Exceptional Learners – 15-hour field experience
    • EDUC 373 – Literacy field experience
    • EDUC 379 – Math field experience
    • As needed for additional classes – EDSP 390, EASL Placements, EDSP 360, EDUC 375
  • Document field experiences by obtaining building consent forms for each placement
  • Document current district contracts for each placement
  • Maintain current district contracts for each field experience and student teaching experience
  • Collect field placement paperwork from instructors
  • Document diverse field placements for each distance learning student from field placement paperwork on the Diverse Placement Google excel sheet
  • File all field experience paperwork and document on benchmark document in student files

2. Advise students in Distance learning program

  • Evaluate incoming transcripts
  • Create Plan of Study (include endorsement areas where applicable)
  • Document and maintain current enrollment data – add/drop
  • Communicate with students regarding academic/instructor issues
  • Assist students in navigating – financial aid, billing, books, computers, classes, portfolio, etc.
  • Work with campus offices to assist DL students
  • Revise plan of study for additional endorsements and when courses do not meet TEP requirements (C- or higher)
  • Every semester check final grades for education requirements (C- or higher)
  • Collect all Teacher Education Program paperwork from all DL students, which include: a. EDUC 100 field experience documentation, look up grades for b. Key Assignment B, c. TEP application, d. DCI background check, e. Read and score Key Assignment C for transfer students) f. Document all Teacher Education Program paperwork in student files and TEP chart g. Ensure that all Key Assignments are complete for TEP admittance · Document all Teacher Education Program paperwork in student files and TEP chart
  • Ensure that Key Assignments are complete for TEP admittance
  • Submit student names to Teacher Education Committee for TEP approval
  • Assist advisees in completing student teacher application and resume
  • Collect student teacher applications and resumes
  • Collaborate with licensure official to ensure all courses are completed for student teaching major and endorsements
  • Ensure that Key Assignments are complete for student teaching
  • Assist advisees in completing Intent to Graduate form and degree audit
  • Collect Intent to Graduate form and submit to registrar
  • Communication must be answered within 24 hours – this includes evenings and weekends

3. Licensure for all BA students

  • Work with Licensure Official to confirm degree audit requirements prior to student teaching
  • Print ETS Praxis II Scores, document on Benchmark sheet and place in student file
  • Print final transcripts for student file · Print Initial License Recommendation for student file
  • Collect fingerprints to forward to the BOEE

4. Track post-graduation data for all outgoing students

  • Maintain all credential files

5. Recruitment and Retention

  • Assist Senior Academic Advisor and Recruiting Coordinator
  • Assist with Phone calls and emails
  • Create Plan of Study for all potential students who submit transcripts for evaluation
  • Work with Admissions to assist potential students through the application process

6. Additional Duties

  • Work with the Director of Distance Learning and the Senior Academic Advisor/Recruiting Coordinator to plan and implement a summer residency for upcoming student teachers
  • Gather data for various state and federal reports as it pertains to demographics, endorsements, etc.
  • Work with instructors to address individual student issues/field experience, etc.
  • Work with Information Services, Lead TA, instructors and students to ensure that all technology needs are being met
  • Update information in Moodle (licensure changes, Praxis information, TEP requirements, etc.)
  • Attend all department meetings
  • Supervise student employee


  • Provide an education with a Leadership and Technology focus, and enliven that provision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.
  • Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
  • Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
  • Interprets departmental and/or college policies and procedures.
  • Detail oriented while multi-tasking, working independently and problem solving
  • Works harmoniously with others.
  • Performs in a manner which benefits student learning.

Reports to: Distance Learning Director

Start Date: Immediately

Replacement or New Position: Replacement

Full-Time/Part-time/Temp: Full Time

Closing Date of Posting: Until Filled

Application Sent to: Send cover letter and resume:

Human Resources Email:

Terms of Employment: At will employee

William Penn University is an equal opportunity provider and employer.