Director of Distance Learning
Position Title: Director of Distance Learning
Department: Education Division
Position Requirements and Preferences:
A. Education Master’s required. PhD in discipline of appointment or related field preferred; (Alternative credentials with sufficient experience also considered).
B. Experience Three years education and/or experience demonstrating the knowledge, skills and abilities specified in this job description, preferred.
C. Abilities :
- Office management/coordination abilities
- Independent decision making, ability to exercise good judgment, accuracy, flexibility and well developed critical thinking skills
- Ability to work in an environment of shifting priorities, frequent, interruptions, hectic pace, high level of interaction with students, staff and/or the public
- Working knowledge of computer software programs which may include Microsoft Office programs, learning-management programs, or other institutional software.
- Excellent written communication skills including proficiency in business English, grammar, punctuation, and spelling
- Ability to handle highly confidential matters and materials with discretion
- Ability to work independently and collaboratively in completing assigned tasks and meeting deadlines
- Excellent customer service skills including phone and in-person reception etiquette
- Proficiency with office machines including fax, scanner and copy machine.
- Ability to travel and to work occasional evening and weekend hours.
- Is an effective TEAM player
- Works productively and skillfully to promote student learning and progress toward graduation. Develops positive, encouraging, and interactive relationships with students in and out of the classroom
- Inspires students to learn, persevere, and succeed.
- Employs effective classroom management strategies and learning theories.
- Plans and prepares class activities, discussions, projects, and other learning opportunities.
- Grades and returns student work within 7 days. Maintains grades for students to review using the university systems (LMS).
- Maintains accurate and timely records including attendance, advisee meetings and communications, etc. Maintains current advising folders and records. Communicates concerns regarding student progress to advisors, coaches, administration, etc.
- Maintains a presence on campus including office hours.
- Creates syllabi that clearly state course policies in harmony with university policies. Uses university template for syllabi.
- Holds final exams during university-assigned exam periods for each course.
- Advises all endorsement students. Review student transcripts and prepare a plan of study based on required courses for endorsement.
- Assist students with registration and applying for additional licensing endorsements, and negotiating university processes, etc.
- Respects student potential and the mission of the university.
Distance Learning Administration:
- Responds to student communication within 24 to 48 hours.
- Evaluate Distance Learning adjunct faculty every 3 years for veteran professors and yearly for new instructors.
- Assist in appropriate search and screen procedures for new hires.
- Monitor & approve expenses for the Distance Learning budget.
- Sign off on official forms—registrar, absentee, business office, etc.
- Is available for registration of new Distance Learning students.
- Actively recruit and meet with prospective Distance Learning students throughout the year.
- Prepare the Education Division calendar.
- Actively recruit new students-this includes attending conferences, recruiting fairs, school visits and zoom meetings.
- Handle student/faculty concerns effectively, following the proper chain of command.
- Hire adjuncts that are fully vetted to teach classes that need instructors.
- Provide training to all adjunct instructors on Moodle, Faculty Portal, and all Education Division and University policies.
- Determine the course schedule each semester for on campus and Distance Learning, ensuring there are no scheduling conflicts.
- Make sure Education faculty load is set at 12 credits with no overload.
- Determine the need for summer classes—what needs to be offered and which summer term.
- Monitor enrollment in every Distance Learning class to determine what needs to be canceled and which classes need a second instructor.
- Determine the Distance Learning TA schedule each semester.
- Facilitate the Distance Learning instructor meeting at the beginning of each semester.
- Review Evaluation Kit data and ensure Distance Learning faculty are considering the feedback to improve their teaching and their courses. Use this feedback as one determination to see if adjunct faculty would be rehired.
- Assist the registrar in evaluating transcripts.
- Track attendance for Distance Learning students with the Attendance Monitor.
- Work with IS on maintaining and updating technology specific to the Education Division.
- Compile and submit the book adoptions each semester for on campus and Distance Learning classes.
- Make sure adjuncts receive their textbooks and course materials.
- Ensure that on campus and Distance Learning instructors collaborate on the courses they teach and document and track this with the correct forms.
- Answer random phone calls or emails on a variety of subjects that come to you as the Director of Distance Learning
- Work with marketing to develop ad campaigns and promotion of the Distance Learning Program.
- Completes all required portions of the Education End of Year Report.
- Completes all required portions of the Institutional Review.
- Works cooperatively to support recruiting, retention, and student development.
- Participates in and supports university and educational assessment processes. Completes assessment activities for course, area, and division assessment.
- Completes Annual Performance Evaluations, including annual review with division chair. Achieves goals set forth in the review.
- Documents progress toward professional goals, commitment to excellence, and development of intellectual and pedagogical skills.
- Attends conferences. Maintains a research-learning agenda. Documents and shares the results of conferences and research.
- Supports and encourages other faculty; is willing to share expertise to assist and train others.
- Accepts criticism and counsel from peers, division chair, and dean.
- Remains current intellectually and pedagogically, including learning theories and the productive use of technology.
- Supports the university performance management system
- Demonstrates a TEAM mindset.
- Actively participates in the academic, athletic, and social life of the campus.
- Actively participates on campus committees and/or student groups.
- Actively supports student recruiting, retention, advising, and documentation processes to meet university goals and support student progress.
Ethics & Collegiality
- Represents the University in a positive manner with prospective, current, and former students, colleagues, and the community. Works effectively with students, colleagues, and the Oskaloosa community.
- Demonstrates enthusiasm, self-motivation, and positive attitudes.
- Follows division and college policies and procedures.
- Works harmoniously and cooperatively with others.
Reports to: Education Division Chair
Start Date: May 2021
Replacement or New Position: Replacement
Closing Date of Posting: Until Filled
Application Sent to: Send cover letter and resume electronically:
William Penn University
201 Trueblood Avenue
Oskaloosa, Iowa 52577 Email: firstname.lastname@example.org
Terms of Employment: At will employee
William Penn University is an equal opportunity provider and employer.