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Institutional Refund Policy

Institutional Refund Policy

Institutional Policy for Refund of Credit Balances

Credits showing on the student’s account, created as a result of overpayments or from financial assistance, including loans, will be disbursed in full within 14 days from the date the credit was created. All credit balance refunds will be written on Wednesday and checks will be available on Fridays in the Business Office. Charges may be incurred after credit balance is disbursed and payment for these charges is due immediately.

Refund Policy for Withdrawing from Class

Students who choose to withdraw from any class are well advised to check with the Financial Aid Office regarding the effects of the withdrawal on their financial assistance.  The amount of the refund, if any, will be determined based on the percentage of the courses that were completed.  All dropped courses will be pro-rated prior to census day according to the attached refund schedule.

Students charged per credit hour at census day will be pro-rated for a partial withdrawal per the attached refund schedule.  Full Time Traditional and Distance Learning students will not be adjusted for a partial withdrawal from courses that were attended at census day.  Full Time Traditional and Distance Learning students could be adjusted for courses dropped they have not attended.

During the summer all courses will be pro-rated for a partial withdrawal.

Refund Policy for Completely Withdrawing from the University

A student who is withdrawing from William Penn University should pick up a withdrawal form from the Financial Aid Office and make an appointment with the Financial Aid Office.  WPU will prorate tuition, room and meals according to the WPU refund schedule for a student that withdraws before the 60% point of the semester. All fees such as, but not limited to, general, infrastructure, technology, and lab fees charged to the student’s accounts are not refundable.  If funds have been released to the student because of a credit balance on the student’s account, then the student may be required to repay some of the financial assistance released to the student. Examples of the application of the refund policy are available upon request from the Financial Aid Office and/or Business Office.


Refund Policy for Administrative Withdrawal from the University

Students who do not go through the official withdrawal process will be deemed to have attended through the last date of attendance that can be documented and will have their charges and financial assistance pro-rated according to the William Penn University refund schedule and the policies stated in the previous paragraph.  Students may also be administratively withdrawn for non-attendance of all classes for a two week consecutive period.

Refund Policy for Dismissal from the University

Residential students who are dismissed from the university must vacate their rooms within 24 hours. University housing is for enrolled students only. Tuition, fees, room, and/or meals will be refunded according to the William Penn University refund schedule.


Refund Policy for Fees

Fees are non-refundable on/after the 1st day of class.

Officially Withdrawing From All Classes Due to Active Duty

A student called to active duty and needing to withdraw from all classes at William Penn University must contact the registrar’s office as well as the Director of Financial Aid to begin the withdrawal process.  The student will receive 100% refund of the following charges: tuition, fees, room/board (if applicable).

Full Semester Course Fall 2017

Week 1 – 90%     8/21/17-8/27/17

Week 2 – 80%     8/28/17-9/3/17

Week 3 – 70%     9/4/17-9/10/17

Week 4 – 60%     9/11/17-9/17/17

Week 5 – 50%     9/18/17-9/14/17

Week 6 – 40%     9/25/17-10/1/17

Week 7 – 30%     10/2/17-10/8/17

Week 8 – 20%     10/9/17-10/15/17

Week 9 – 10%     10/16/17-10/29/17

Week 10 – 0%     10/30/17-11/05/17

1st 8 Week Courses Fall 2017

Week 1 – 80%     8/21/17-8/27/17

Week 2 – 60%     8/28/17-9/3/17

Week 3 – 40%     9/4/17-9/10/17

Week 4 – 20%     9/11/17-9/17/17

Week 5 – 0%       9/18/17-9/24/17

2nd 8 Week Courses Fall 2017

Week 1 – 80%     10/23/17-10/29/17

Week 2 – 60%     10/30/17-11/05/17

Week 3 – 40%     11/6/17-11/12/17

Week 4 – 20%     11/13/17-11/19/17

Week 5 – 0%       11/20/17-11/26/17

Full Semester Course Spring 2018

Week 1 – 90%     1/8/18-1/14/18

Week 2 – 80%     1/15/18-1/21/18

Week 3 – 70%     1/22/18-1/28/18

Week 4 – 60%     1/29/18-2/4/18

Week 5 – 50%     2/5/18-2/11/18

Week 6 – 40%     2/12/18-2/18/18

Week 7 – 30%     2/19/18-2/25/18

Week 8 – 20%     2/26/18-3/4/18

Week 9 – 10%     3/12/18-3/18/18

Week 10 – 0%     3/19/18-3/25/18

1st 8 Week Courses Spring 2018

Week 1 – 80%     1/8/18-1/14/18

Week 2 – 60%     1/15/18-1/21/18

Week 3 – 40%     1/22/18-1/28/18

Week 4 – 20%     1/29/18-2/4/18

Week 5 – 0%       2/5/18-2/11/18

2nd 8 Week Courses Spring 2018

Week 1 – 80%     3/12/18-3/18/18

Week 2 – 60%     3/19/18-3/25/18

Week 3 – 40%     3/26/18-4/1/18

Week 4 – 20%     4/2/18-4/8/18

Week 5 – 0%       4/9/18-4/15/18

Summer Session 1 2018

Week 1 – 70%     5/14/18-5/20/18

Week 2 – 40%     5/21/18-5/27/18

Week 3 – 10%     5/28/18-6/3/18

Week 4 – 0%       6/4/18-6/10/18

Summer Session 2 2018

Week 1 – 80%     6/11/18-6/17/18

Week 2 – 60%     6/18/18-6/24/18

Week 3 – 40%     6/25/18-7/1/18

Week 4 – 20%     7/2/18-7/8/18

Week 5 – 0%       7/9/18-7/15/18

Summer Session 3 2018

Week 1 – 87%     5/14/18-5/20/18

Week 2 – 75%     5/21/18-5/27/18

Week 3 – 62%     5/28/18-6/3/18

Week 4 – 50%     6/4/18-6/10/18

Week 5 – 37%     6/11/18-6/17/18

Week 6 – 25%     6/18/18-6/24/18

Week 7 – 12%     6/25/18-7/1/18

Week 8 – 0%       7/2/18-7/8/18